Administrative Assistant/Receptionist

Gravity Staffing, Inc.; Greenwich (CT); On-site; USD 42,000 - 54,000; Full time

Job summary

Gravity Staffing, Inc. in Greenwich, CT is seeking a college graduate with 1–3 years of administrative/operations experience to join as an Administrative Assistant with front desk responsibilities.

The role offers hands-on exposure to partners, investment professionals, and the finance team in a small, fast-moving office. The position is fully in-office (9-5) with growing responsibilities and opportunities to take ownership as you support travel, vendor management, IT coordination, and investor

Qualifications

• 1–3 years of administrative/operations experience preferred (college grads acceptable with solid internships).
• Strong written and verbal communication; interacts with partners, investors, and vendors.
• Proficiency in Outlook, Excel, and Word; ability to learn new systems quickly.
• Discretion with confidential financial, investor, and personnel information.
• Experience with Concur and Salesforce is a plus.

Responsibilities

• Sit at the front desk, greeting guests and investors.
• Arrange travel and detailed itineraries for partners and managing directors.
• Support Concur administration: user setup, reports, troubleshooting.
• Manage vendor records and monitor contract renewals.
• Coordinate IT equipment orders with the IT provider for new hires.
• Assist investor relations with Salesforce data entry and reporting.
• Process tax notices by scanning, logging, and routing.
• Coordinate Annual General Meeting logistics: guest list, hotel, dinner, gifts.

Skills

Administrative experience

Front desk

Microsoft Outlook

Microsoft Excel

Microsoft Word

Communication skills

Discretion

Concur

Salesforce

Interest in finance

Tools

Concur

Salesforce

Job description

A great financial services company located in Greenwich, CT is looking for a college grad with one to three years of corporate experience (or solid internships) to join their team as an Administrative Assistant with front desk responsibilities. This position will have projects and the responsibilities will grow over time. It's a hands-on position with broad exposure to the firm's partners, investment professionals, and finance team. This is a great opportunity for a recent grad who takes ownership and thrives in a small, fast-moving environment. NOTE; THIS IS A FULLY IN OFFICE POSITION (NOT HYBRID); the hours are 9-5.

KEY RESPONSIBILITIES

• Sit at the front desk, meeting and greeting guests and investors
• Arrange travel and detailed itineraries for partners and managing directors
• Support Concur administration for the firm, including user setup, report review, and troubleshooting
• Support vendor management and contract renewals, tracking renewal dates and maintaining vendor records
• Serve as day-to-day liaison to the firm's outsourced IT provider and order IT equipment for new hires
• Support the investor relations team with Salesforce data entry and maintenance, along with reporting and ad hoc project support as needed
• Process tax notices — scan, log, and route to the appropriate internal and external parties
• Coordinate Annual General Meeting logistics, including guest list, hotel, dinner, and gifts

QUALIFICATIONS

• One to three years of administrative, operations, or coordination experience preferred (also open to 2026 college grads with solid internship experience)
• Strong written and verbal communication skills; this role corresponds directly with partners, investors, and vendors
• Proficiency in Microsoft Outlook, Excel, and Word, with the ability to learn new systems quickly and independently
• Exceptional attention to detail and reliable follow-through
• Discretion in handling confidential financial, investor, and personnel information
• Experience with Concur and/or Salesforce, and exposure to financial or professional services, is a plus