Front Desk & Admin Clerk — Includes $500 Sign-On

Southwest Research Institute; San Antonio (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

Southwest Research Institute in San Antonio, TX, is seeking an administrative assistant to greet visitors, manage sign-in, and perform routine clerical tasks. You will assist with daily operations, handle forms, restock supplies, and support event coordination for division activities.

Qualifications include a high school diploma, 1–2 years of office experience, proficiency with Outlook and Microsoft Office, and strong organizational skills.

Qualifications

• Requires a high school diploma or equivalent.
• 1-2 years: Familiarity with general office procedures; use of office equipment such as reproduction equipment, & telephone systems.
• Understanding of business office functions: use of common word processing, database, and spreadsheet software use of correct grammar, spelling & punctuation rules.
• Must possess basic organizational skills, work well with others, dependable, self-motivated.
• Existing security clearance preferred but not required; must be able to obtain a security clearance.
• A valid/clear driver's license is required.

Responsibilities

• Greet incoming visitors/clients, follow division visitor sign in policy.
• Contact division personnel by multiple communication methods to announce arrival of their visitor/client.
• Assist staff with daily clerical routine tasks to include basic form processing requests, restocking vending machines, restocking office supplies, and maintain coffee equipment.
• Assist with division events and client visits to include lunch ordering, meeting set-up/breakdown.
• Communicate effectively in various methods (email, telephone, face-to-face), strong attention to detail, able to work independently and in a team environment.
• Function as a contributing member of the team and provide excellent customer service while maintaining a strong sense of urgency.

Skills

Outlook scheduling

Office procedures

Communication

Team player

Attention to detail

Self-motivated

Education

High school diploma

Tools

Microsoft Office

Reproduction equipment

Telephone systems

Databases

Spreadsheets

Job description

Southwest Research Institute in San Antonio, TX, is seeking an administrative assistant to greet visitors, manage sign-in, and perform routine clerical tasks. You will assist with daily operations, handle forms, restock supplies, and support event coordination for division activities.

Qualifications include a high school diploma, 1–2 years of office experience, proficiency with Outlook and Microsoft Office, and strong organizational skills.