Front Desk/Admin

Ultimate Staffing; Garner (NC); On-site; USD 20,000 - 29,000; Full time

Job summary

Ultimate Staffing seeks an organized Front Desk/Admin to join their client’s Garner, NC team. You will be the first contact for customers, vendors, and visitors, handling calls, messages, and service requests with accuracy.

Responsibilities include welcoming guests, managing mail, creating work orders, and providing general admin support to the office and field staff. Apply if you value professionalism and attention to detail.

Qualifications

• High school diploma or equivalent.
• Experience as receptionist or admin is preferred.
• Strong verbal and written communication skills.

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Record customer service requests and create detailed work orders for the Service Manager.
• Take accurate messages and maintain notes regarding inquiries and callbacks.
• Welcome visitors, clients, and vendors to the office.
• Open the door and receive deliveries, packages, and shipments.
• Monitor and distribute incoming mail and packages to appropriate personnel.
• Check and retrieve mail from the street mailbox daily.
• Maintain organized records of work orders, messages, and communications.
• Provide general administrative support to office and field staff as needed.
• Ensure the front reception area remains clean, organized, and professional.

Skills

Verbal communication

Written communication

Multitasking

Customer service

Professionalism

Education

High school diploma

Tools

Office equipment

Job description

Ultimate Staffing is actively seeking an organized and professional Front Desk/Admin to join their client's team in Garner, North Carolina. This role is crucial as it serves as the first point of contact for customers, vendors, and visitors. The successful candidate will manage incoming communications, document service requests, support the service department, and handle general front office duties to ensure the smooth operation of the construction office.

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Record customer service requests and create detailed work orders for the Service Manager.
• Take accurate messages and maintain notes regarding customer inquiries and callback requests.
• Welcome visitors, clients, and vendors to the office.
• Open the door and receive deliveries, packages, and incoming shipments.
• Monitor and distribute incoming mail and packages to appropriate personnel.
• Check and retrieve mail from the street mailbox on a daily basis.
• Maintain organized records of work orders, phone messages, and customer communications.
• Provide general administrative support to office and field staff as needed.
• Ensure the front reception area remains clean, organized, and professional.

Qualifications

• High school diploma or equivalent required.
• Previous receptionist, administrative assistant, customer service, or office support experience preferred.
• Strong verbal and written communication skills.
• Excellent telephone etiquette and customer service skills.
• Ability to accurately record information and manage multiple tasks simultaneously.
• Proficient with basic office equipment, including phones, copiers, and computers.
• Strong organizational skills and attention to detail.
• Dependable, punctual, and professional in appearance and conduct.

Required Work Hours

Work hours are Monday through Friday, 8:00 AM - 5:00 PM.

Benefits

Benefits will be discussed with the candidate during the hiring process.

Additional Details

The pay for this position is set at $18 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.