Friendly School Office Assistant – Substitute

Downers Grove School District 58; Downers Grove (IL); On-site; USD 17,000 - 25,000; Part time

Job summary

Downers Grove School District 58 is seeking a friendly and organized office assistant to support daily operations in the main office. The role involves greeting visitors, answering phones, routing inquiries, and maintaining confidentiality across a variety of clerical tasks.

Responsibilities include assisting with attendance, student records, registrations, schedules, and communications with parents and staff.

Qualifications

• High school graduate or equivalent.
• Proficiency in technology skills; knowledge of office procedures and operation of office equipment.

Responsibilities

• Greet visitors courteously in person or by phone and determine their needs.
• Receive and route all incoming calls in a courteous manner.
• Assist with keeping office files, attendance records, and mail distribution.
• Prepare correspondence, memos, and reports as needed.
• Maintain confidentiality and use appropriate systems for multiple demands.
• Assist with student records, registrations, conferences, and related clerical tasks.
• Support teachers and staff by preparing instructional materials and coordinating communications.

Skills

Technology proficiency

Office procedures

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Downers Grove School District 58 is seeking a friendly and organized office assistant to support daily operations in the main office. The role involves greeting visitors, answering phones, routing inquiries, and maintaining confidentiality across a variety of clerical tasks.

Responsibilities include assisting with attendance, student records, registrations, schedules, and communications with parents and staff.