10-Month School Secretary - Friendly Front Desk Admin

Downers Grove Grade School District 58; Downers Grove (IL); On-site; USD 21,000 - 29,000; Full time

Job summary

Downers Grove Grade School District 58 is seeking a School Secretary for Herrick Middle School. This 10-month/year position supports a welcoming school environment and efficient office operations, while handling calls, visitors, attendance, records, and routine clerical tasks.

The role requires a high school diploma or equivalent, strong technology skills, confidentiality, and good communication. Work hours are 7:30 AM to 4:00 PM, Monday through Friday.

Qualifications

• Proficiency in technology; knowledge of office procedures.
• Strong communication and organizational abilities.
• Ability to operate standard office equipment.

Responsibilities

• Create a friendly, welcoming environment for students, staff and visitors.
• Greet visitors in person or by phone; determine needs and direct them.
• Answer and route incoming calls professionally.
• Maintain confidentiality at all times.
• Use office systems to manage multiple tasks efficiently.
• Provide basic care for students with minor medical needs.
• Assist with correspondence, records, attendance, and files.
• Process reports, records transfers, and registrations as needed.
• Support summer turnover tasks and office operations.
• Assist with payroll-related and school business processes.
• Coordinate with personnel, teachers and administrators as required.
• Support special education processes and documentation.
• Distribute materials, test materials, and bookstore items.
• Participate in training and assist teachers with instructional material prep.
• Collaborate with other office staff to ensure smooth operations.

Skills

Tech proficiency

Office procedures

Education

High School Diploma or equivalent

Job description

Downers Grove Grade School District 58 is seeking a School Secretary for Herrick Middle School. This 10-month/year position supports a welcoming school environment and efficient office operations, while handling calls, visitors, attendance, records, and routine clerical tasks.

The role requires a high school diploma or equivalent, strong technology skills, confidentiality, and good communication. Work hours are 7:30 AM to 4:00 PM, Monday through Friday.