Substitute - Clerical

Downers Grove School District 58; Downers Grove (IL); On-site; USD 17,000 - 25,000; Part time

Job summary

Downers Grove School District 58 is seeking a friendly and organized office assistant to support daily operations in the main office. The role involves greeting visitors, answering phones, routing inquiries, and maintaining confidentiality across a variety of clerical tasks.

Responsibilities include assisting with attendance, student records, registrations, schedules, and communications with parents and staff.

Qualifications

• High school graduate or equivalent.
• Proficiency in technology skills; knowledge of office procedures and operation of office equipment.

Responsibilities

• Greet visitors courteously in person or by phone and determine their needs.
• Receive and route all incoming calls in a courteous manner.
• Assist with keeping office files, attendance records, and mail distribution.
• Prepare correspondence, memos, and reports as needed.
• Maintain confidentiality and use appropriate systems for multiple demands.
• Assist with student records, registrations, conferences, and related clerical tasks.
• Support teachers and staff by preparing instructional materials and coordinating communications.

Skills

Technology proficiency

Office procedures

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

• Creates a friendly atmosphere for students and staff and assists them in the office.
• Greets visitors courteously, in person or by phone, determines their needs, checks appointments,

Description

• Creates a friendly atmosphere for students and staff and assists them in the office.
• Greets visitors courteously, in person or by phone, determines their needs, checks appointments,
• assists them, directs them to appropriate persons
• Receives and routes all incoming calls in a courteous manner.
• Maintains an appropriate level of confidentiality.
• Uses appropriate systems to respond to the multiple-demands of the position.
• Administers care and support to students with minor medical needs.
• Assists/executes the following office tasks:
• Makes decisions as delegated to do so.
• Prepares correspondence, memos, reports, etc. as needed.
• Sorts and distributes incoming mail.
• Organizes and maintains office files.
• Maintains inventories and makes supplies available to staff.
• Provides routine care of office equipment.
• Processes daily attendance and periodic reports, makes follow-up calls to parents who did not call in.
• Maintains bus assignment records.
• Performs tasks related to student progress reporting, such as:
• Maintaining inventory of report cards and other forms;
• Preparing awards, certificates, and other materials;
• Coordinating parent/teacher conferences
• Registers kindergarten and other new students.
• Files new student records.
• Handles paperwork related to transition to junior high school.
• Transfers records to junior high school.
• Performs summer tasks related to turnover of students, including:
• Preparing registration mailing;
• Processing received registration materials and fees;
• Preparing materials for registration day;
• Rolling over computer records, updating.
• Performs tasks related to the personnel office, including:
• Processing and tracking staff leave requests;
• Greeting substitutes, processing paperwork, directing to assigned classroom.
• Collecting surveys, feedback forms, and other documents to send to the personnel office
• Performs tasks related to specialized materials, including;
• Distributing standardized test materials;
• Processing bookstore orders;
• Distributing bookstore materials;
• Distributing science kits
• Assists teachers in preparing instructional materials as needed.
• Works collaboratively with other office personnel.
• Performs other duties and assumes other responsibilities as assigned by the building administrator(s).

Qualifications

High school graduate or equivalent.

Proficiency in technology skills; knowledge of office procedures and the operation of office equipment

Working Conditions

See District 58 Website under Substitute Information for Work Hours and Pay schedule and other pertinent information.