Friendly School Office Administrator (Part-Time)

Archdiocese of Detroit; Farmington Hills (MI); On-site; USD 19,000 - 28,000; Part time

Job summary

St. Fabian Catholic School in Farmington Hills, MI is seeking a welcoming School Office Secretary for a part-time role to support students, families, staff, and leadership, ensuring the front office runs smoothly each day.

The ideal candidate is highly organized, discreet, and proficient with FACTS Tuition Management and common office software, able to handle confidential information and coordinate with teachers and administrators.

Qualifications

• Friendly, professional with children and families.
• Maintains confidentiality over all matters.
• Highly organized with multiple priorities in a busy office.
• Proficient with FACTS, MS Office, Excel, Google Docs.
• Clear communication by phone, email, and in person.

Responsibilities

• Welcome and assist students, parents, visitors, and staff in the school office.
• Answer calls, respond to inquiries, monitor door access and visitor entry.
• Assist students with late arrivals, early dismissals, illness, or other needs.
• Maintain attendance and staff records and CA-60 files as needed.
• Prepare annual reports for Archdiocese of Detroit, State of Michigan and others.
• Support reimbursements and related administrative processes.
• Learn and use FACTS Tuition Management and related tasks.
• Collaborate with School Office Manager, Principal, Assistant Principal and committees.
• Organize staff events and coordinate with PTO/Auction teams.
• Maintain confidentiality and professionalism in all communications.

Skills

Friendly demeanor

Confidentiality

Highly organized

Multitasking

Clear communication

Tools

FACTS Tuition Management

Microsoft Office

Excel

Google Docs

Job description

St. Fabian Catholic School in Farmington Hills, MI is seeking a welcoming School Office Secretary for a part-time role to support students, families, staff, and leadership, ensuring the front office runs smoothly each day.

The ideal candidate is highly organized, discreet, and proficient with FACTS Tuition Management and common office software, able to handle confidential information and coordinate with teachers and administrators.