Welcoming School Office Secretary — Part-Time

AOD; Farmington Hills (MI); Vor Ort; USD 21.000 - 30.000; Teilzeit

Zusammenfassung

St. Fabian Catholic School in Farmington Hills, MI is seeking a part-time School Office Secretary to join our welcoming team.

You will support the Principal, Assistant Principal, and School Office Manager, handling front-office duties, attendance, records, and communications with families and staff. The role requires strong organizational skills, discretion, and the ability to learn FACTS and standard office software.

Qualifikationen

• Friendly, professional demeanor when interacting with students, families, and staff.
• Ability to maintain confidentiality over all matters presented.
• Highly organized, detail-oriented, and able to manage multiple priorities in a busy school office.
• Dependable and able to work effectively as part of a collaborative administrative team.
• Comfortable learning new technology and software, including FACTS, and proficient with email, Microsoft Office, Excel, Google docs and standard office technology.
• Able to communicate clearly and professionally by telephone, email, and in person.
• Discreet and trustworthy when handling confidential student, family, personnel, and financial information.
• Able to work independently while taking direction and collaborating closely with school leadership and the School Office Manager.
• Work to advance the mission and values of St. Fabian Catholic School and Catholic education.

Aufgaben

• Welcome and assist students, parents, visitors, and staff in the school office.
• Answer and direct incoming telephone calls, respond to general inquiries, and monitor school door access and visitor entry.
• Assist students who report to the office for late arrival, early dismissal, illness, or other needs.
• Maintain accurate student attendance records, including absences, tardies, and early dismissals, and maintain attendance records for school faculty and staff.
• Establish and maintain student records, including CA-60 files, and transfer records appropriately when students leave or graduate.
• Prepare and submit required annual reports for the Archdiocese of Detroit, State of Michigan, County, Health Department, and other agencies as required.
• Assist with school reimbursements, supporting documentation, and related administrative processes.
• Learn and perform assigned responsibilities in FACTS Tuition Management, including tuition-related records, account maintenance, and processes.
• Work closely with the School Office Manager and provide administrative support to the Principal and Assistant Principal, including special projects and duties as assigned.
• Collaborate with the Parent Teacher Group and Auction Committee, providing administrative and organizational support as needed.
• Assist with coordination and communication related to CYO athletics and the YCare after-school program.
• Plan and organize staff events, celebrations, and other school activities.
• Maintain student and family information with a high degree of confidentiality and professionalism.
• Assist with school communications, records, forms, mailings, filing, and other general office responsibilities.
• Help ensure the school office remains organized, welcoming, responsive, and supportive of students and families.
• Perform other duties as assigned in support of the school's operations and mission, to include support for Advancement and Development.

Kenntnisse

Confidentiality

Organized

Communication

Teamwork

Tools

FACTS Tuition Management

Microsoft Office

Excel

Google Docs

Jobbeschreibung

St. Fabian Catholic School in Farmington Hills, MI is seeking a part-time School Office Secretary to join our welcoming team.

You will support the Principal, Assistant Principal, and School Office Manager, handling front-office duties, attendance, records, and communications with families and staff. The role requires strong organizational skills, discretion, and the ability to learn FACTS and standard office software.