School Enrollment and Administrative Services Coordinator

Archdiocese of Detroit; Grosse Pointe Woods (MI); On-site; USD 25,000 - 36,000; Full time

Job summary

Our Lady Star of the Sea School in Grosse Pointe Woods, MI, seeks a School Enrollment & Administrative Services Coordinator to support families and students.

The role entails coordinating enrollment via FACTS, maintaining records, handling incidental billing, and providing admin support to the Principal for a smooth school day. Strong communication and tech skills are essential for daily operations.

Qualifications

• Strong interpersonal, communication, and organizational skills.
• Excellent attention to detail and ability to manage multiple responsibilities.
• Proficient in Microsoft Word and Excel.
• Comfortable using Google Workspace/platforms.
• Strong computer and technology skills, with the ability and willingness to become proficient in FACTS Management.
• Ability to work independently while collaborating effectively with the Principal and school staff.
• Passion for working with children and supporting families.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Willingness to complete all required Archdiocese of Detroit employee requirements, including Protecting God's Children training, background checks, fingerprinting, employment documentation and training, and compliance with policies.

Responsibilities

• Communicate regularly and professionally with parents, prospective families, students, and visitors.
• Coordinate the admissions and enrollment process using FACTS Student Management.
• Maintain accurate student and family information within FACTS Management.
• Manage incidental billing and related account information.
• Interface with contracted equipment and service vendors.
• Provide administrative support to the Principal and school staff as needed.
• Assist with student health needs during the school day.
• Support the daily operations of the school office and contribute to a welcoming and organized environment for students and families.
• Maintain confidentiality of student, family, and school information.

Skills

Interpersonal skills

Communication

Organizational skills

Attention to detail

Microsoft Word

Excel

Google Workspace

FACTS Management

Discretion & confidentiality

Independent work

Tools

FACTS Management

Google Workspace

Job description

Position:School Enrollment and Administrative Services Coordinator

Location: Grosse Pointe Woods, MI

Job Id:5567

# of Openings:0

Our Lady Star of the Sea School is seeking a School Enrollment & Administrative Our Our Lady Star of the Sea School is seeking a School Enrollment & Administrative Services Coordinator who is organized, personable detail-oriented, and passionate about supporting students and families. The ideal candidate will be comfortable strong communication, organizational, and technology skills.

Key Responsibilities

• Communicate regularly and professionally with parents, prospective families, students, and visitors


• Coordinate the admissions and enrollment process using FACTS Student Management


• Maintain accurate student and family information within FACTS Management


• Manage incidental billing and related account information


• Interface with contracted equipment and service vendors


• Provide administrative support to the Principal and school staff as needed


• Assist with student health needs during the school day


• Support the daily operations of the school office and contribute to a welcoming and organized environment for students and families


• Maintain confidentiality of student, family, and school information

Qualifications & Requirements

• Strong interpersonal, communication, and organizational skills


• Excellent attention to detail and ability to manage multiple responsibilities


• Proficient in Microsoft Word and Excel


• Comfortable using Google Workspace/platforms


• Strong computer and technology skills, with the ability and willingness to become proficient in FACTS Management


• Ability to work independently while collaborating effectively with the Principal and school staff


• Passion for working with children and supporting families


• Ability to maintain confidentiality and exercise discretion when handling sensitive information


• Willingness to complete all required Archdiocese of Detroit employee requirements, including but not limited to:
  
  
  
  • Protecting God's Children training
  
  
  • Required employee background checks and fingerprinting
  
  
  • Required employment documentation and training
  
  
  • Compliance with Archdiocese of Detroit policies and procedures
  
  
  
  

Position & Schedule

Full-Time, Hourly Position
Hours will be recorded and maintained by the employee through the Paycor system and reviewed by the Principal.
School Year: Monday–Friday, 7:30 a.m.–3:30 p.m.

Additional Hours: Occasional additional hours are required for school events, including but not limited to Back-to-School Night, Open House, and Parent-Teacher Conferences.

Summer Schedule: Summer hours will vary based on the needs of the school and will be discussed and determined in consultation with the Principal. Summer hours will include time worked during June, July, August in preparation for the upcoming school year.