Fourth Year Coordinator for Clinical Rotations

Touro University; Great Falls (MT); On-site; USD 42,000 - 60,000; Full time

Job summary

Touro University is seeking a Fourth Year Coordinator for Clinical Rotations in Great Falls, MT. The role reports to the Director of Clinical Education and the Clinical Dean, managing rotation forms, schedules, and student files.

Responsibilities include liaising with students and clinical sites, coordinating rotations with preceptors, and maintaining onboarding paperwork and tracking software. Strong organizational and analytical skills are essential.

Qualifications

• Some college training preferred or related administrative experience.
• Strong analytical skills.
• Well organized and able to prioritize tasks.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, and Adobe Acrobat

Responsibilities

• Serve as a liaison between the student and the Department of Clinical Education
• Serve as the initial/primary point of contact for the student(s)
• Communicate with students and clinical sites regarding student schedules and student performance evaluations
• Communicate with individual preceptors to coordinate rotation opportunities
• Regularly follow-up with students regarding missing student performance evaluations
• Respond to a high volume of emails in a timely manner
• Assure that all matters reported by students and/or the clinical rotation sites/hospital are communicated to the Director of Clinical Education and Clinical Dean
• Verify and complete onboarding paperwork for clinical rotations across various platforms and applications
• Establish and maintain student tracking software (New Innovations) for student schedules
• Participate in annual department review of forms and manuals
• Responsible for form/documentation review and editing
• Conduct and attend meetings with students regarding rotations, academic, and residency advisement
• Create detailed spreadsheets tracking student information, clinical site details, and residency information
• Collaborate and assist in administrative processes for the department with: Registrar, Grade Coordinator, Assessment Coordinator, Health Assessment Coordinator
• Work within the team environment
• Other duties or responsibilities as assigned

Skills

Strong analytical skills

Well organized

Prioritize tasks

MS Office Suite

Education

Some college training preferred or related administrative experience

Job description

Fourth Year Coordinator for Clinical Rotations

Job Locations: US-MT-Great Falls

ID: 2026-13371

College: TUNY - College of Osteopathic Medicine

Position Type: Full-Time

Schedule Shift: varies

Hours Per Week: 36.5

Travel: As needed

Category: Academic/Program Support

FLSA Status: Non-Exempt

Location : Country: US

Overview

The Fourth Year Coordinator will report directly to the Director of Clinical Education and Clinical Dean. The coordinator will be responsible for collecting and processing the clinical rotations forms, maintaining rotation schedules, and the data necessary to maintain the fourth-year clinical rotation student files.

Responsibilities

• Serve as a liaison between the student and the Department of Clinical Education
• Serve as the initial/primary point of contact for the student(s)
• Communicate with students and clinical sites regarding student schedules and student performance evaluations
• Communicate with individual preceptors to coordinate rotation opportunities
• Regularly follow-up with students regarding missing student performance evaluations
• Respond to a high volume of emails in a timely manner
• Assure that all matters reported by students and/or the clinical rotation sites/hospital are communicated to the Director of Clinical Education and Clinical Dean
• Verify and complete onboarding paperwork for clinical rotations across various platforms and applications
• Establish and maintain student tracking software (New Innovations) for student schedules
• Participate in annual department review of forms and manuals
• Responsible for form/documentation review and editing
• Conduct and attend meetings with students regarding rotations, academic, and residency advisement
• Create detailed spreadsheets tracking student information, clinical site details, and residency information
• Collaborate and assist in administrative processes for the department with:
  • Registrar: Submits course registration and completes course add/drop form
  • Grade Coordinator: Communicates changes in schedules
  • Assessment Coordinator: Communicates online remote elective requests for registration
  • Health Assessment Coordinator: Monitors and follows up with students regarding health packet requirements
• Work within the team environment
• Other duties or responsibilities as assigned

Qualifications

Education/Experience

• Some college training preferred or related administrative experience.

Knowledge/Skills/Abilities

• Strong analytical skills
• Well organized
• Able to prioritize tasks
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, and Adobe Acrobat

Travel

• As needed.

Benefits

Touro University offers a comprehensive benefits package for full-time employees which includes:

• Full range of Health Plans
  • Medical Plans (choice of EPO, PPO, High Deductible HSA)
  • Flexible Spending Accounts (FSA)
  • Dental Plans (PPO & HMO) and Vision Plan
• Dependent Care and Transit Programs
• Life Insurance, AD&D and Voluntary Supplemental Life Insurance
• Short-term and Long-term disability programs
• Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
• Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
• Employee Assistance Program
• Early-Release Fridays (upon approval)
• Generous Paid Time Off
  • Vacation, Sick Leave, Personal Leave & Floating Holiday
  • Annual Holiday Schedule

  All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

  Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.