Administrative Assistant to Assistant Clinical Dean

Touro University; Great Falls (MT); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health plans

Retirement plan (403b) matching

Tuition exemption

Paid time off

Employee assistance program

Job summary

The Administrative Assistant to the Department of Clinical Education at Touro University provides essential administrative support, answering calls, directing students, and conveying program information. Responsibilities include assisting the Dean and coordinators, preparing MSPE transcripts, and maintaining filing and credentialing data.

You will also schedule meetings, manage invoices, and coordinate department events, contributing to accurate data reporting and office operations across campus.

Qualifications

• Bachelor's degree or equivalent administrative experience required.
• At least 1 year of administrative experience.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide administrative support to the Department of Clinical Education.
• Answer calls and emails, welcome students and provide program information.
• Assist the Dean, Directors and Coordinators with department tasks.
• Prepare transcripts of student performance (MSPEs).
• Manage filing systems and prepare department invoices for payment.

Skills

Organizational skills

Multi-tasking

Interpersonal skills

MS Office proficiency

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Administrative Assistant to Assistant Clinical Dean

• ID: 2026-13530
• College: TUNY - College of Osteopathic Medicine
• Position Type: Full-Time
• Schedule Shift: Monday-Thursday 9AM-5:30PM, Friday 9AM-3PM
• Hours Per Week: 36.5
• Travel: As needed
• Category: Administrative/Office Support
• FLSA Status: Non-Exempt
• Location : Country: US

Overview

The Administrative Assistant is responsible for providing administrative support to the Department of Clinical Education.

Responsibilities

The Administrative Assistant to the Department of Clinical Education will be able to:

• Provide professional and friendly customer service through answering incoming calls, e-mail correspondence, welcoming and directing students, and providing program information.
• Assist the Dean, Directors and Coordinators in completing operational tasks of the department.
• Prepare written transcripts of the student's performance in medical school also known as Medical Student Performance Evaluation (MSPE's).
• Manage and efficiently organize digital and, when necessary, paper filing systems for the department.
• Handle general clerical needs of the office including copying, faxing, filing and responding to telephone inquiries.
• Order and replenish supplies for the department when needed.
• Assist in maintaining current and accurate data for all clinical preceptors, maintaining copies of current state licenses, board certifications, malpractice coverage, and appointment files in the credentialing database.
• Maintain and provide data and reports on preceptors and department faculty and physicians for yearly surveys and questionnaires.
• Schedule meetings with respective hospital/affiliated sites.
• Assist and coordinate the scheduling of department meetings and campus communications.
• Review and submit all department invoices for payment processing.
• Assist in maintaining and managing the Assistant Dean of Clinical Education's calendar and availability.
• Assist in the coordination of department faculty development events, student facing events, and meetings with affiliate sites.
• Transcribe minutes for committee meetings, as assigned.
• Clear and timely communication with the Dean and department of pending and completed tasks.
• Other duties assigned by the Dean or Directing Supervisor.

Qualifications

Education/Experience

• Bachelor's degree or equivalent experience.
• 1-year administrative experience.

Knowledge/Skills/Abilities

• Strong organizational skills.
• Ability to multi-task.
• Strong interpersonal and communication skills.
• Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook.

Touro University offers a comprehensive benefits package for full-time employees which includes:

• Full range of Health Plans
  • Medical Plans (choice of EPO, PPO, High Deductible HSA)
  • Flexible Spending Accounts (FSA)
  • Dental Plans (PPO & HMO) and Vision Plan
• Dependent Care and Transit Programs
• Life Insurance, AD&D and Voluntary Supplemental Life Insurance
• Short-term and Long-term disability programs
• Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
• Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
• Employee Assistance Program
• Early-Release Fridays (upon approval)
• Generous Paid Time Off
  • Vacation, Sick Leave, Personal Leave & Floating Holiday

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, [e-mail] (646-565-6285) or, alternatively, to the Chief Compliance Officer at [e-mail] and 646-565-6000 x55330.