Fourth Year Coordinator for Clinical Rotations

Touro College & University System; Great Falls (MT); On-site; USD 40,000 - 65,000; Full time

Job summary

Touro College & University System in Montana is seeking a Fourth Year Coordinator who will manage the clinical rotation process, maintain schedules, and keep student files up to date. The role acts as the primary contact between students and the Department of Clinical Education while coordinating with clinical sites and preceptors.

The position requires strong analytical skills, organizational ability, and proficiency with MS Office.

Qualifications

• Some college training preferred or related administrative experience.
• Strong analytical skills are required.
• Well organized with ability to prioritize tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.

Responsibilities

• Serve as liaison between the student and the Department of Clinical Education.
• Serve as the initial/primary point of contact for the student(s).
• Communicate with students and clinical sites regarding student schedules and evaluations.
• Coordinate rotation opportunities with individual preceptors.
• Follow up on missing student performance evaluations.
• Respond to a high volume of emails in a timely manner.
• Ensure matters reported by students and sites are communicated to leadership.
• Verify and complete onboarding paperwork for clinical rotations across platforms.
• Establish and maintain student tracking software for schedules.
• Participate in annual department review of forms and manuals.
• Review and edit forms/documents.
• Conduct meetings with students regarding rotations, academics, and residency advisement.
• Create detailed spreadsheets tracking student information, site details, and residency information.
• Collaborate with Registrar, Grade Coordinator, Assessment Coordinator, and Health Assessment Coordinator on admin tasks.
• Work within the team environment.

Skills

Strong analytical skills

Well organized

Prioritization

Education

Some college training or related administrative experience

Tools

Microsoft Office

Adobe Acrobat

Job description

Overview

The Fourth Year Coordinator will report directly to the Director of Clinical Education and Clinical Dean. The coordinator will be responsible for collecting and processing the clinical rotations forms, maintaining rotation schedules, and the data necessary to maintain the fourth-year clinical rotation student files.

Responsibilities

• Serve as a liaison between the student and the Department of Clinical Education
• Serve as the initial/primary point of contact for the student(s)
• Communicate with students and clinical sites regarding student schedules and student performance evaluations
• Communicate with individual preceptors to coordinate rotation opportunities
• Regularly follow-up with students regarding missing student performance evaluations
• Respond to a high volume of emails in a timely manner
• Assure that all matters reported by students and/or the clinical rotation sites/hospital are communicated to the Director of Clinical Education and Clinical Dean
• Verify and complete onboarding paperwork for clinical rotations across various platforms and applications
• Establish and maintain student tracking software (New Innovations) for student schedules
• Participate in annual department review of forms and manuals
• Responsible for form/documentation review and editing
• Conduct and attend meetings with students regarding rotations, academic, and residency advisement
• Create detailed spreadsheets tracking student information, clinical site details, and residency information
• Collaborate and assist in administrative processes for the department with:
  • Registrar: Submits course registration and completes course add/drop form
  • Grade Coordinator: Communicates changes in schedules
  • Assessment Coordinator: Communicates online remote elective requests for registration
  • Health Assessment Coordinator: Monitors and follows up with students regarding health packet requirements
• Work within the team environment
• Other duties or responsibilities as assigned

Qualifications

Education/Experience

• Some college training preferred or related administrative experience.

Knowledge/Skills/Abilities

• Strong analytical skills
• Well organized
• Able to prioritize tasks
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, and Adobe Acrobat

Travel

• As needed.

Maximum Salary

Minimum Salary