Founding Wellness Spa Administrator (On-Site)

Yora Nordic Spa - Brownstone; Portland (CT); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Wellness privileges

Discounted experiences

Bistro discounts

Growth opportunities

Job summary

Yora Nordic Spa is opening soon, seeking an Administrator to join the founding on-site team in Portland. You will provide organized, accurate support to the General Manager and department leaders, manage records and financial documents, and assist with payroll and month-end processes to ensure a smooth pre-opening.

The role emphasizes confidentiality, strong communication, and attention to detail while enabling leaders to focus on guests and teams as we approach opening in November 2026.

Qualifications

• Previous administrative experience, preferably in hospitality, wellness or a service-focused environment.
• Strong financial aptitude, accuracy and attention to detail.
• Excellent organization and the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Sound judgment and the ability to handle confidential information with discretion.
• Proficiency with Microsoft Office and comfort learning new technology.
• Experience with POS, payroll, accounting, PMS or similar business systems is an asset.
• Strong problem-solving skills and a commitment to dependable follow-through.

Responsibilities

• Provide timely administrative support to the General Manager and department leaders.
• Maintain accurate and organized administrative records, files and business systems.
• Complete daily revenue audits and reconcile cash, credit card, POS and other transactions.
• Prepare required financial and operational reports accurately and on time.
• Process invoices, expenses and other financial documentation.
• Support payroll administration, employee information changes and required documentation in partnership with People & Culture.
• Support month-end accounting requirements and established reporting deadlines.
• Coordinate office supplies, purchasing, receiving and administrative inventory as required.
• Track deadlines and ensure assigned administrative requirements are completed accurately and on time.
• Identify, resolve or promptly elevate revenue, payroll, expense and financial discrepancies.
• Support departmental expense and budget monitoring and maintain reliable documentation for audits and business decisions.
• Communicate clearly when information, approvals or documentation are required.
• Maintain confidentiality and discretion with guest, employee and business information.
• Identify opportunities to simplify administrative processes, improve accuracy and reduce unnecessary costs.

Skills

Administrative experience

Hospitality experience

Financial aptitude

Organizational skills

Communication skills

Microsoft Office

Payroll experience

Tools

POS systems

Payroll systems

Accounting software

PMS systems

Job description

Yora Nordic Spa is opening soon, seeking an Administrator to join the founding on-site team in Portland. You will provide organized, accurate support to the General Manager and department leaders, manage records and financial documents, and assist with payroll and month-end processes to ensure a smooth pre-opening.

The role emphasizes confidentiality, strong communication, and attention to detail while enabling leaders to focus on guests and teams as we approach opening in November 2026.