Founding Executive Assistant: Leadership Support & Impact

Wisteria; Woodland, Northern (CA, KY); Hybrid; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

Flexible spending accounts

401(k) with company match

PTO & holidays

Tuition assistance

Wellness premium discount

Employee meal program

Job summary

Wisteria at Warner Center is hiring an Executive Assistant to support the Executive Director in Woodland Hills, CA. This full-time onsite role focuses on scheduling, communications, newsletter publishing, meeting coordination, and front-desk coverage.

You will help manage resident and staff needs with professional, empathetic service. Ideal candidates bring at least three years of admin experience, superb customer service, and strong computer skills with MS Office.

Qualifications

• Three years of Administrative Assistant experience, preferably at executive level.
• Excellent customer service and hospitality skills.
• Strong written communication and English proficiency.
• Ability to multitask and manage multiple projects.

Responsibilities

• Publish a weekly newsletter to residents and staff.
• Handle communications, scheduling, events and special projects for the Executive Director.
• Cover the Reception Desk during breaks or lunch.
• Attend meetings, take minutes, and coordinate notes with leadership.
• Order office supplies and manage clerical duties.
• Assist with resident and family questions relating to administration.

Skills

Customer service

Hospitality

Written communication

Multitasking

English proficiency

Numeracy

Tools

Microsoft Office Suite

Job description

Wisteria at Warner Center is hiring an Executive Assistant to support the Executive Director in Woodland Hills, CA. This full-time onsite role focuses on scheduling, communications, newsletter publishing, meeting coordination, and front-desk coverage.

You will help manage resident and staff needs with professional, empathetic service. Ideal candidates bring at least three years of admin experience, superb customer service, and strong computer skills with MS Office.