Executive Assistant

Wisteria; Woodland, Northern (CA, KY); Hybrid; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

Flexible spending accounts

401(k) with company match

PTO & holidays

Tuition assistance

Wellness premium discount

Employee meal program

Job summary

Wisteria at Warner Center is hiring an Executive Assistant to support the Executive Director in Woodland Hills, CA. This full-time onsite role focuses on scheduling, communications, newsletter publishing, meeting coordination, and front-desk coverage.

You will help manage resident and staff needs with professional, empathetic service. Ideal candidates bring at least three years of admin experience, superb customer service, and strong computer skills with MS Office.

Qualifications

• Three years of Administrative Assistant experience, preferably at executive level.
• Excellent customer service and hospitality skills.
• Strong written communication and English proficiency.
• Ability to multitask and manage multiple projects.

Responsibilities

• Publish a weekly newsletter to residents and staff.
• Handle communications, scheduling, events and special projects for the Executive Director.
• Cover the Reception Desk during breaks or lunch.
• Attend meetings, take minutes, and coordinate notes with leadership.
• Order office supplies and manage clerical duties.
• Assist with resident and family questions relating to administration.

Skills

Customer service

Hospitality

Written communication

Multitasking

English proficiency

Numeracy

Tools

Microsoft Office Suite

Job description

Wisteria at Warner Center, a brand-new Continuing Care Retirement Community opening in late 2026, is excited to announce an opportunity to join our founding team as Executive Assistant. Discover a workplace where you're truly valued — and enjoy a comprehensive benefits package designed to support your well-being, development and success.

• Excellent benefits package including medical, dental, vision, life insurance, flexible spending accounts, and a Safe Harbor 401(k) plan with guaranteed company match!
• Generous Paid Time Off (PTO), Flex Holidays, and 6 Paid holidays per year for full-time staff.
• $2,000 a year in Tuition Assistance for full-time employees and robust Talent Development Program – we help you accelerate your career!
• Wellness program with the opportunity to earn a 30% discount on your benefit premiums!
• Employee Meal Program coming! We will prepare delicious meals for you daily!

As the assistant to the Executive Director, the Executive Assistant must demonstrate servant leadership skills as evidenced by their willingness to initiate and take appropriate action to trouble shoot resident and team member needs. Responsible for acting on Executive Director’s behalf, handling communication, scheduling, coordinating events and special projects. Tasks include publishing a weekly newsletter, ordering office supplies, performing general clerical duties, and covering the Reception Desk while the Receptionists are on break or at lunch.

This is a full time, onsite, position located in Woodland Hills, California.

Compensation: $31.95 per hour.

PRINCIPLE DUTIES:

Administrative

Assists the Executive Director with various administrative needs and special projects as needed. Coordinates resident and/or resident family meetings, resident committee meetings and staff member meetings with the Executive Director.

Publishes a weekly newsletter from management to the Resident population.

Attends the weekly Staff Meeting, monthly Floor Representative meeting, and monthly Town Hall, taking meeting minutes.

Maintains and orders the office supplies, including postage.

Covers the Reception Desk while the Receptionists are on break, at lunch, or out sick.

Coordinates the review and publication of the annual Resident Handbook.

Coordinates facility rounds to maintain environmental standards in cooperation with Environmental Services & Plant Operation

Coordinates various surveys to include Buddy Program, Move-In Surveys, Resident Satisfaction, etc.

Provides as needed support to other directors/managers as needed

Other duties as assigned by director.

Public Relation

Assists residents, residents’ families, and staff members with questions relating to the Administration Office and community policies and procedures.

Point of contact for vendors who work with the copy machines, postage machines, printing company, etc.

Demonstrates professionalism with residents, family members, visitors, vendors and team members at all times.

Effectively listens to concerns and responds timely with empathy.

Attends Community functions and assists as needed.

Responsible for interviewing, training, scheduling and performance management of front desk/receptionist staff.

QUALIFICATIONS:

At least three years experience as an Administrative Assistant, preferably at the executive level.

Must have excellent customer service/hospitality and writing skills

Positive outlook and be energetic

Must have strong computer skills, including Microsoft Office Suite (Word, Excel, Publisher, Powerpoint, and Outlook)

Ability to multitask, working on projects while answering the phone and greeting visitors.

. #ZR

Ability to communicate effectively in English and perform simple mathematics.