Marketing Assistant

Wisteria; Woodland, Northern (CA, KY); Hybrid; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, vision, life ins.

Safe Harbor 401(k) with company match

Paid Time Off, Flex Holidays, 6 paid H

Tuition assistance $2,000/year

Wellness program with premium discount

Employee meal program coming

Job summary

Wisteria is seeking a Marketing Assistant to join our founding team in Woodland Hills, California. This full-time, onsite role supports the Marketing Department, assists with resident move logistics, welcomes visitors, answers a multi-line phone, and handles a wide range of clerical tasks to keep the department running smoothly.

Compensation is $21.85 per hour with a comprehensive benefits package, PTO, and opportunities for career development through our Talent Development Program and tuition

Qualifications

• Minimum three years administrative support experience, at least one in a sales environment.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to handle multiple priorities in a high-distraction environment.
• Good judgment and problem solving skills.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Assist front office of Marketing Department and with resident move logistics.
• Welcome visitors, answer a multi-line phone, and support clerical duties.
• Assist with home tours, lead follow-ups and update lead databases.
• Prepare move-in paperwork, files, and records; maintain supplies.
• Support planning and execution of on-site marketing events and presentations.
• Maintain Excel databases and generate reports as needed.
• Process mail and support various marketing activities.

Skills

Communication

Organizational skills

Time management

Attention to detail

Team collaboration

Education

Associate degree or higher

Tools

MS Office

Job description

Wisteria at Warner Center, a brand-new Continuing Care Retirement Community opening in late 2026, is excited to announce an opportunity to join our founding team as Marketing Assistant. Discover a workplace where you're truly valued — and enjoy a comprehensive benefits package designed to support your well-being, development and success.

• Excellent benefits package including medical, dental, vision, life insurance, flexible spending accounts, and a Safe Harbor 401(k) plan with guaranteed company match!
• Generous Paid Time Off (PTO), Flex Holidays, and 6 Paid holidays per year for full-time staff.
• $2,000 a year in Tuition Assistance for full-time employees and robust Talent Development Program – we help you accelerate your career!
• Wellness program with the opportunity to earn a 30% discount on your benefit premiums!
• Employee Meal Program coming! We will prepare delicious meals for you daily!

The Marketing Assistant is responsible for assisting the front office of the Marketing Department and assisting with the logistics of resident moves. They welcome visitors and clients, answer a multi-line phone, and support the Marketing team with a wide variety of clerical and administrative duties. Duties are for a specified period as determined upon hire.

This is a full time, onsite, position located in Woodland Hills, California.

Compensation: $21.85 per hour.

PRINCIPLE DUTIES:

Assists with home tours and walk-throughs to prepare future residents for their move.

Conduct call-outs to prospective clients with overdue activities to clean up lead database.

Completes pre move-in and post move-in checklists to ensure homes are ready for move in.

Orients new residents to the community and ensures a smooth transition to the operations team.

Organizes detailed records of current and future depositors, assists in processing sales paperwork, updates the database, and creates files.

Ensures inventory for brochures, collateral, and other essential supplies are available and up-to-date.

Maintains and orders office supplies, as directed.

ADDITIONAL DUTIES:

Answers a multi-line telephone and voice-mail system. Greets customers upon arrival, communicates with internal departments and residents, assisting as needed.

Supports the Marketing Director and Marketing team with general clerical duties including copying, scanning, faxing, collating, organizing, creating brochures, mailing newsletters, etc.

Prepares and processes incoming and outgoing mail.

Maintains Excel spreadsheets and other reports as necessary.

Assists with planning and coordinating of on and off-site marketing presentations and events to include venue selection, menu planning, invitations, RSVPs, valet and other vendor logistics.

Assists with completion of Move-in Paperwork as needed.

Performs additional work duties and responsibilities as assigned.

QUALIFICATIONS:

Minimum three years administrative support experience, at least one of which was in a sales environment.

Excellent written and verbal communication skills.

Strong organizational and time management skills. Strong attention to detail.

Ability to handle multiple priorities while working in an area of constant distractions.

Good judgment and problem solving skills.

Strong computer skills, including Microsoft Office Suite (Word, Outlook, and Excel). Ability to learn new computer applications.

Associate or other college degree a plus