Founders' Office Executive Support Coordinator

Axios; Arlington (VA); Hybrid; USD 34,440,000 - 41,328,000; Full time

Benefits offered by this job

401(k) with employer match

Health insurance

HSA contribution

Dental and vision coverage

Paid parental leave

Learning stipend

Work-from-home stipend

Headspace

Job summary

Axios is seeking an administrative assistant to support the Executive Assistant to the Founders Office, helping manage personal and professional logistics for co-founders Jim VandeHei and Mike Allen. This full-time role emphasizes trust, discretion and high-context organization in a fast-moving environment.

You will handle travel, expenses, calendars, errands, events, vendor coordination and family-related tasks, with opportunities to expand into broader executive support and to leverage AI

Qualifications

• 1-3 years of administrative, executive support, family office, personal assistant or high-touch operations experience
• Strong organizational skills and enthusiasm for managing logistics, including travel, expenses, calendars, reservations, appointments, errands and vendor coordination
• Comfort handling personal and family-related logistics with discretion, maturity and care
• Excellent attention to detail, especially when managing fast-changing schedules, travel plans and expense tracking
• Strong written and verbal communication skills, with the ability to interact professionally with executives, colleagues, family members, vendors and external contacts
• Ability to manage a high volume of tasks, prioritize effectively and follow through without constant direction
• A customer-service mindset and willingness to jump in where needed
• Sound judgment, discretion and integrity when handling confidential or sensitive information
• Proficiency with Google Suite and comfort learning new tools
• Interest in using AI tools to work smarter, move faster and improve administrative workflows
• Event planning, hospitality, or complex travel coordination experience is a plus
• Desire to grow into broader executive support responsibilities over time

Responsibilities

• Manage recurring logistics, personal tasks, family-related needs and administrative follow-through
• Coordinate travel arrangements and expenses
• Vendor coordination and errands
• Assist with appointments, gifting, events and other administrative needs
• Maintain calm, organized, and responsive handling of shifting details
• Support the Founders Office and broader system with admin tasks and follow-through

Skills

Administrative experience

Organizational skills

Discretion

Attention to detail

Communication skills

Task management

Customer service

Judgment

Google Workspace

AI tools interest

Travel coordination

Career growth mindset

Tools

Google Workspace

Job description

Axios is seeking an administrative assistant to support the Executive Assistant to the Founders Office, helping manage personal and professional logistics for co-founders Jim VandeHei and Mike Allen. This full-time role emphasizes trust, discretion and high-context organization in a fast-moving environment.

You will handle travel, expenses, calendars, errands, events, vendor coordination and family-related tasks, with opportunities to expand into broader executive support and to leverage AI