Executive Founders Admin & Travel Coordinator

Axios; Arlington, Northern (VA, KY); Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

401(k) with employer match

Health insurance

Health Savings Account (HSA)

Dental and vision coverage

12-week paid parental leave

Learning stipend

$100 monthly work-from-home stipend

Headspace for mental wellness

OneMedical membership

Family Fund

Job summary

Axios is hiring an administrative assistant to support the Executive Assistant to the Founders Office, handling personal and family logistics, travel, expenses, and vendor coordination with discretion and care.

Ideal candidates thrive in high-trust, high-context environments and are eager to leverage AI tools to streamline admin workflows while growing into broader executive support responsibilities over time.

Qualifications

• 1-3 years of administrative, executive support, family office, personal assistant or high-touch operations experience.
• Strong organizational skills and enthusiasm for managing logistics including travel, expenses, calendars, reservations, appointments, errands and vendor coordination.
• Comfort handling personal and family-related logistics with discretion, maturity and care.
• Excellent attention to detail, especially with fast-changing schedules, travel plans and expense tracking.
• Strong written and verbal communication skills interacting with executives, colleagues, family members, vendors and external contacts.
• Ability to manage a high volume of tasks, prioritize effectively and follow through without constant direction.
• Customer-service mindset and willingness to jump in where needed.
• Sound judgment, discretion and integrity when handling confidential information.
• Proficiency with Google Suite and comfort learning new tools.
• Interest in using AI tools to work smarter, move faster and improve workflows.
• Event planning, hospitality, or complex travel coordination experience is a plus.
• Desire to grow into broader executive support responsibilities over time.

Responsibilities

• Support the Founders Office by managing recurring logistics, personal tasks, family-related needs and administrative follow-through.
• Help create more capacity across the Founders Office by coordinating travel, expenses and vendor work.
• Collaborate with the Chief of Staff and other stakeholders to keep personal and professional logistics aligned.
• Adapt to time-sensitive needs outside standard business hours with calm, organization and responsiveness.

Skills

Administrative support

Organization

Travel coordination

Discretion

Google Suite

AI tools

Communication

Vendor coordination

Tools

Google Suite

Job description

Axios is hiring an administrative assistant to support the Executive Assistant to the Founders Office, handling personal and family logistics, travel, expenses, and vendor coordination with discretion and care.

Ideal candidates thrive in high-trust, high-context environments and are eager to leverage AI tools to streamline admin workflows while growing into broader executive support responsibilities over time.