Administrative Assistant

Polly; Arlington (VA); On-site; USD 42,000 - 60,000; Full time

Job summary

Axios is hiring an administrative assistant to support the Executive Assistant to the Founders Office with the fast-moving personal, family, and logistical needs of Axios co-founders Jim VandeHei and Mike Allen in Arlington, VA. This is a full-time, on-site role.

You will help with travel, expenses, vendor coordination, personal tasks, and administrative follow-through, while embracing AI tools to make workflows smarter, faster, and more organized.

Qualifications

• Support the Founders Office with personal, family, and logistical needs.
• Handle travel details and expenses for founders.
• Leverage AI tools to streamline administrative workflows.

Responsibilities

• Manage personal and family logistics for founders.
• Coordinate travel arrangements and expense reporting.
• Coordinate with vendors and support daily operations.

Skills

Executive support

Travel coordination

Expense management

Vendor coordination

Personal logistics

Tools

AI tools for admin workflows

Travel booking tools

Job description

Axios

10 days ago

Full-time

On-site

Arlington, VA

The big picture:

Axios is a media company dedicated to providing trustworthy, award-winning news content in an audience-first format. We’re hiring an administrative assistant to support the Executive Assistant to the Founders Office with the fast-moving personal, family, and logistical needs of Axios co‑founders Jim VandeHei and Mike Allen.

Why it matters:

This role will provide essential administrative support to the Founders Office, helping keep personal logistics, travel details, expenses, family needs, and other recurring tasks organized and moving with care, discretion and strong follow-through.

Go deeper:

This is a full‑time support role for someone who is energized by high‑trust, high‑context work and wants to grow in an executive support environment.

• The puzzle: How do you help the Founders Office run more smoothly by taking ownership of the details that can otherwise slow the system down? Bonus: you’re excited to use AI tools to make admin workflows smarter, faster and more organized.
• The support: You’ll report to the Executive Assistant and help create more capacity across the Founders Office by managing recurring logistics, personal tasks, family‑related needs and administrative follow‑through.
• The mix: This role will include personal and family logistics, travel support, expenses, vendor coordination, errands,