Founders Office Admin & Logistics Associate

Namely; Arlington (VA); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

401(k) match

Health insurance

HSA contribution

Dental & vision

Paid leave

Learning stipend

Remote-friendly policy

Headspace access

OneMedical membership

Family support resources

Job summary

Axios is seeking an Administrative Assistant to support the Executive Assistant to the Founders Office, handling personal and professional logistics for co-founders Jim VandeHei and Mike Allen. This is a high-trust role requiring discretion, organization, and the ability to move quickly in a dynamic environment.

You’ll manage travel, expenses, calendars, gifts, events, and vendor coordination, while adopting AI tools to improve workflows.

Qualifications

• 1-3 years of administrative, executive support, family office, personal assistant or high-touch operations experience.
• Strong organizational skills and enthusiasm for managing logistics, including travel, expenses, calendars, reservations, appointments, errands and vendor coordination.
• Comfort handling personal and family-related logistics with discretion, maturity and care.
• Excellent attention to detail, especially when managing fast-changing schedules, travel plans and expense tracking.
• Strong written and verbal communication skills, with the ability to interact professionally with executives, colleagues, family members, vendors and external contacts.
• Ability to manage a high volume of tasks, prioritize effectively and follow through without constant direction.
• A customer-service mindset and willingness to jump in where needed.
• Sound judgment, discretion and integrity when handling confidential or sensitive information.
• Proficiency with Google Suite and comfort learning new tools.
• Interest in using AI tools to work smarter, move faster and improve administrative workflows.
• Event planning, hospitality, or complex travel coordination experience is a plus.
• Desire to grow into broader executive support responsibilities over time.

Responsibilities

• Support the Executive Assistant to the Founders Office and help create more capacity across the Founders Office.
• Manage recurring logistics, personal tasks, family-related needs and administrative follow-through.
• Coordinate travel, expenses, calendars, reservations, appointments, errands and vendor coordination.
• Collaborate with the Chief of Staff and other stakeholders to keep the founders’ lives and work moving smoothly.
• Leverage AI tools to streamline administrative workflows and increase efficiency.

Skills

Executive support

Calendar management

Travel logistics

Discretion & integrity

Communication

Multitasking

Google Workspace

AI tools familiarity

Vendor coordination

Event planning

Tools

Google Workspace

AI tools

Job description

Axios is seeking an Administrative Assistant to support the Executive Assistant to the Founders Office, handling personal and professional logistics for co-founders Jim VandeHei and Mike Allen. This is a high-trust role requiring discretion, organization, and the ability to move quickly in a dynamic environment.

You’ll manage travel, expenses, calendars, gifts, events, and vendor coordination, while adopting AI tools to improve workflows.