Founder's Ops & Office Lead | AI-Native Startup

Mintive; San Mateo (CA); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health benefits

Equity

Direct access to founders

Ground-up ops function

Job summary

Mintive is seeking an executive assistant and office manager to keep founders’ time and offices running smoothly. You’ll own calendars, triage requests, and support our San Mateo and San Francisco offices, handling space, supplies, vendors, and visitors.

You’ll work across teams to keep the wider company on track and build AI-driven workflows to improve efficiency. As an early ops hire in an AI-native environment, you’ll gain direct access to the founders and shape how Mintive’s office runs in

Qualifications

• 2–4 yrs as an admin, coordinator, or team assistant.
• High judgment and discretion with sensitive information.
• Excellent calendar management and stakeholder coordination.
• Attention to detail; organized to prevent tasks slipping.
• Fast learner, AI-native, eager to build workflows.
• Desire to grow and learn new parts of the role.

Responsibilities

• Own founders' calendars and protect focus time.
• Support San Mateo and SF offices with space, supplies, vendors, and visitors.
• Collaborate cross-functionally to keep the wider team on schedule.
• Build agentic workflows to streamline work.

Skills

Admin experience

Discretion & judgment

Calendar management

AI-native mindset

Cross-functional collaboration

Vendor management

Tools

CRM

Job description

Mintive is seeking an executive assistant and office manager to keep founders’ time and offices running smoothly. You’ll own calendars, triage requests, and support our San Mateo and San Francisco offices, handling space, supplies, vendors, and visitors.

You’ll work across teams to keep the wider company on track and build AI-driven workflows to improve efficiency. As an early ops hire in an AI-native environment, you’ll gain direct access to the founders and shape how Mintive’s office runs in