Foundation Operations & Budget Specialist

ASU Foundation for a New American University; Tempe (AZ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with matching

Vacation time (22 days)

Parental leave

Tuition reductions

$30 bi-weekly cell phone reimbursement

Job summary

ASU Foundation is seeking a Foundation Operations Coordinator to provide professional administrative support to departments and units. You will monitor budgets, handle donor correspondence, and coordinate complex scheduling.

You’ll work with the central team, prepare reports, inputs into Salesforce and Workday, arrange meetings with internal and external stakeholders, process invoices, and maintain orderly electronic files.

Qualifications

• Excellent organization and prioritization in a fast-paced environment.
• Excellent interpersonal, written, and verbal communication with discretion and tact.
• Ability to coordinate office details in line with policies and procedures.
• Collaborative yet able to work independently with minimal supervision.
• Ability to interact with all levels of the Foundation, partners, and University.
• Initiative and adaptability to changing priorities and demands.
• Maintain confidentiality of Foundation and University information.
• Knowledge of office practices, budgeting, and web-based systems.
• Advanced Internet skills and proficiency in MS Word, Excel, PowerPoint and databases.

Responsibilities

• Supports assigned departments and central team with administrative tasks.
• Composes confidential correspondence as directed.
• Schedules in-person and virtual meetings and coordinates logistics.
• Provides planning support for complex external/internal meetings.
• Screens calls and visitors to resolve inquiries.
• Prepares presentations, reports, and documents from drafts.
• Provides budget analysis and reports for managers.
• Prepares fundraising and Workday reports as directed.
• Inputs information into Salesforce as directed by leadership.
• Maintains an orderly electronic filing system.

Skills

Organization

Communication

Discretion

Teamwork

Initiative

Confidentiality

Microsoft Word

Excel

PowerPoint

Salesforce

Workday

Education

Associate degree

Bachelor's degree in Business Administration or related field

Tools

Windows-based software

Microsoft Word

Excel

PowerPoint

Salesforce

Workday

Database management

Job description

ASU Foundation is seeking a Foundation Operations Coordinator to provide professional administrative support to departments and units. You will monitor budgets, handle donor correspondence, and coordinate complex scheduling.

You’ll work with the central team, prepare reports, inputs into Salesforce and Workday, arrange meetings with internal and external stakeholders, process invoices, and maintain orderly electronic files.