Foundations Operations Coordinator

ASU Foundation for a New American University; Tempe (AZ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with matching

Vacation time (22 days)

Parental leave

Tuition reductions

$30 bi-weekly cell phone reimbursement

Job summary

ASU Foundation is seeking a Foundation Operations Coordinator to provide professional administrative support to departments and units. You will monitor budgets, handle donor correspondence, and coordinate complex scheduling.

You’ll work with the central team, prepare reports, inputs into Salesforce and Workday, arrange meetings with internal and external stakeholders, process invoices, and maintain orderly electronic files.

Qualifications

• Excellent organization and prioritization in a fast-paced environment.
• Excellent interpersonal, written, and verbal communication with discretion and tact.
• Ability to coordinate office details in line with policies and procedures.
• Collaborative yet able to work independently with minimal supervision.
• Ability to interact with all levels of the Foundation, partners, and University.
• Initiative and adaptability to changing priorities and demands.
• Maintain confidentiality of Foundation and University information.
• Knowledge of office practices, budgeting, and web-based systems.
• Advanced Internet skills and proficiency in MS Word, Excel, PowerPoint and databases.

Responsibilities

• Supports assigned departments and central team with administrative tasks.
• Composes confidential correspondence as directed.
• Schedules in-person and virtual meetings and coordinates logistics.
• Provides planning support for complex external/internal meetings.
• Screens calls and visitors to resolve inquiries.
• Prepares presentations, reports, and documents from drafts.
• Provides budget analysis and reports for managers.
• Prepares fundraising and Workday reports as directed.
• Inputs information into Salesforce as directed by leadership.
• Maintains an orderly electronic filing system.

Skills

Organization

Communication

Discretion

Teamwork

Initiative

Confidentiality

Microsoft Word

Excel

PowerPoint

Salesforce

Workday

Education

Associate degree

Bachelor's degree in Business Administration or related field

Tools

Windows-based software

Microsoft Word

Excel

PowerPoint

Salesforce

Workday

Database management

Job description

Foundation Operations Coordinator

provides professional and general administrative support to departments and units within the ASU Foundation. Key areas of responsibility include monitoring and assisting with budgets, donor correspondence, complex scheduling assistance and related functions.

What You’ll Do

• Serves as a member of the ASU Foundation central team and supports assigned departments/unit teams


• Composes confidential correspondence as directed


• Schedules in-person and virtual meetings coordinating logistics as needed for internal and external stakeholders


• Provides advanced planning to support complex and highly varied internal and external meetings working with Technology and Solutions as needed


• Screens telephone calls and visitors, to resolve routine and complex inquiries


• Prepares presentations, correspondence, reports or other documents from rough draft, notes, or tapes


• Provides quarterly and monthly budget analysis for units/departments, reviewing past expenditures and future planned expenses, and prepares reports for budget managers


• Prepares fundraising reports and Workday reports as directed, and assists with projects as assigned


• Inputs information into Salesforce, including but not limited to contact reports, and opportunities as directed by leadership


• Stays informed and up to date on organizational policies and procedures that directly impact role, department, and organizational success


• Prioritizes workload to meet ASU Foundation evolving priorities


• Makes travel reservations and itineraries as needed


• Pays invoices as directed, opens and distributes the mail and coordinates signing of documents as directed


• Maintains an orderly filing system, primarily electronic files

What You'll Need

• Excellent organization and prioritization skills, able to balance multiple issues in a fast-paced environment, with a high attention to detail and thoroughness in completing assigned tasks


• Excellent interpersonal, written, and verbal communication skills; possesses a high degree of discretion, judgement, tact, and poise


• Ability to make independent judgements and coordinate office details in conjunction with policies and procedures


• Collaborative style coupled with an ability to work both independently and as part of a team, with little supervision


• Ability to routinely interact with individuals at all levels of the ASU Foundation, Enterprise Partners, and the University


• Ability to take initiative, and consistently respond to changing situations in a flexible manner to meet the current needs of the department/unit


• Ability to maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect information


• Knowledge of office and administrative practices and principles


• Advanced Internet skills


• Knowledge and skill in accounting and budgeting procedures and technique, and web-based financial systems


• Advanced computer skills in a variety of Windows-based computer programs and technical proficiency in Microsoft Word, Excel, PowerPoint, and database management

Relevant Qualifications

• Associate degree


• Three (3) years professional experience in an administrative support capacity, providing coordination and assistance of operational activities


• Two (2) years database management experience

Preferred Education And Experience

• Bachelor's degree in Business Administration or related field


• Five (5) years or more experience in an administrative support capacity, providing coordination and assistance of operational activities, preferably in a not-for-profit development environment

Benefits

• Comprehensive benefits package, including medical, dental, and vision insurance


• 401(k) plan with matching employer contribution


• 22 days of vacation time


• 11 holidays, including your birthday


• Parental leave


• Significant tuition reductions


• Professional development is highly valued at ASU Foundation, where employees are encouraged to look across the organization and nurture new areas of interest


• $30 bi-weekly cell phone reimbursement

About ASU Foundation

The ASU Foundation fosters partnerships between ASU and like-minded individuals, corporations and foundations who believe in ASU’s mission and provide resources for ASU to manifest its charter into meaningful impact. These partnerships empower ASU to advance student access, serve our community, protect the planet, create equity in higher education and conduct research for the public good.

At the ASU Foundation we value

Character

We prioritize character and integrity in every decision and action, establishing trust as the foundation of all that we do.

Service

We are dedicated to serving our students, donors, communities, and colleagues by fostering support and collaboration to ensure that our efforts are impactful.

Innovation

Innovation drives us to create meaningful opportunities and solutions, helping every member of our global community achieve meaningful outcomes.

The ASU Foundation is an Equal Opportunity Employer