Operations & Administrative Services Coordinator

PREP ASU Preparatory Academy; United States; On-site; USD 22,041 - 35,817; Full time

Job summary

PREP ASU Preparatory Academy in the United States is seeking a robust Business Office Coordinator to support the Administrative Services team in daily operations and projects. You will deliver excellent customer service to students, families, staff, and external stakeholders.

The role opens with responsibilities including office opening/closing, calendar management, facility upkeep, visitor coordination, intranet management, onboarding/offboarding tracking, meeting logistics, events, and finance

Qualifications

• Associate’s degree or higher preferred.
• 3 years of experience in customer service or administrative role required.
• Spanish reading/speaking/writing preferred (not required).
• DPS fingerprint clearance card or equivalent required.
• Equivalent combination of experience, training, and/or education may be considered.

Responsibilities

• Open and close the Business Office Monday–Friday.
• Maintain the coverage calendar; manage parking passes and Sun Card access.
• Ensure the office is clean, safe, and well-maintained; oversee facilities and maintenance.
• Greet visitors and direct inquiries; manage mail and deliveries; route requests appropriately.
• Provide admin support to Administrative Services leadership; manage communications and scheduling.
• Manage the ASU Prep Intranet; handle help tickets; pull analytics weekly.
• Track onboarding and offboarding; conduct quarterly audits.
• Organize All Staff Meetings; create Zoom links and calendars; record sessions.
• Coordinate meetings, conferences, and events; arrange venues and materials.
• Lead two Administrative Services events per month; support finance processes (purchases, travel, invoices, card reconciliations).
• Review processes; propose policy or process changes; lead small to medium projects.

Skills

Communication skills

Organizational skills

Confidentiality

Multi-tasking

Education

Associate’s degree or higher

Tools

ASU Prep Intranet

Zoom

Sun Card

Help desk tickets

Job description

PREP ASU Preparatory Academy in the United States is seeking a robust Business Office Coordinator to support the Administrative Services team in daily operations and projects. You will deliver excellent customer service to students, families, staff, and external stakeholders.

The role opens with responsibilities including office opening/closing, calendar management, facility upkeep, visitor coordination, intranet management, onboarding/offboarding tracking, meeting logistics, events, and finance