Foundations Operations Coordinator

Arizona State University; Tempe, Northern (AZ, KY); Hybrid; USD 48,000 - 60,000; Full time

Benefits offered by this job

Comprehensive benefits package

401(k) with employer match

22 days vacation

11 holidays including birthday

Parental leave

Tuition reductions

Professional development support

Cell phone reimbursement

Job summary

Arizona State University Foundation seeks a Foundation Operations Coordinator to provide professional administrative support across departments. Responsibilities include budget monitoring, donor correspondence, and complex scheduling for internal and external stakeholders.

The role also involves preparing reports, coordinating meetings, and handling confidential information with discretion. Strong organization, communication, and accounting knowledge are essential in a fast-paced environment.

Qualifications

• Associate degree required; three years in administrative support coordinating operations.
• Two years of database management experience.
• Bachelor’s degree in Business Administration or related field preferred.
• Five+ years of administrative support experience in not-for-profit development preferred.

Responsibilities

• Supports assigned departments/units on budgets, donor correspondence, and scheduling.
• Composes confidential correspondence and prepares reports from notes or tapes.
• Schedules in-person and virtual meetings and coordinates logistics for internal and external stakeholders.
• Provides planning support for complex meetings with technology coordination.
• Screens calls and visits, resolves routine and complex inquiries.
• Prepares presentations, correspondence and documents.
• Inputs information into Salesforce and prepares Workday reports as directed.

Skills

Organization

Communication

Teamwork

Discretion

Independent work

Confidentiality

Internet skills

Budget awareness

Office software

Education

Associate degree

Bachelor’s degree (Business Administration or related)

Tools

Salesforce

Workday

Excel

Word

PowerPoint

Job description

Foundation Operations Coordinator

The Foundation Operations Coordinator provides professional and general administrative support to departments and units within the ASU Foundation. Key areas of responsibility include monitoring and assisting with budgets, donor correspondence, complex scheduling assistance and related functions.

What you’ll do

• Serves as a member of the ASU Foundation central team and supports assigned departments/unit teams
• Composes confidential correspondence as directed
• Schedules in-person and virtual meetings coordinating logistics as needed for internal and external stakeholders
• Provides advanced planning to support complex and highly varied internal and external meetings working with Technology and Solutions as needed
• Screens telephone calls and visitors, to resolve routine and complex inquiries
• Prepares presentations, correspondence, reports or other documents from rough draft, notes, or tapes
• Provides quarterly and monthly budget analysis for units/departments, reviewing past expenditures and future planned expenses, and prepares reports for budget managers
• Prepares fundraising reports and Workday reports as directed, and assists with projects as assigned
• Inputs information into Salesforce, including but not limited to contact reports, and opportunities as directed by leadership
• Stays informed and up to date on organizational policies and procedures that directly impact role, department, and organizational success
• Prioritizes workload to meet ASU Foundation evolving priorities
• Makes travel reservations and itineraries as needed
• Pays invoices as directed, opens and distributes the mail and coordinates signing of documents as directed
• Maintains an orderly filing system, primarily electronic files

What you’ll need

• Excellent organization and prioritization skills, able to balance multiple issues in a fast-paced environment, with a high attention to detail and thoroughness in completing assigned tasks
• Excellent interpersonal, written, and verbal communication skills; possesses a high degree of discretion, judgement, tact, and poise
• Ability to make independent judgements and coordinate office details in conjunction with policies and procedures
• Collaborative style coupled with an ability to work both independently and as part of a team, with little supervision
• Ability to routinely interact with individuals at all levels of the ASU Foundation, Enterprise Partners, and the University
• Ability to take initiative, and consistently respond to changing situations in a flexible manner to meet the current needs of the department/unit
• Ability to maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect information
• Knowledge of office and administrative practices and principles
• Advanced Internet skills
• Knowledge and skill in accounting and budgeting procedures and technique, and web-based financial systems
• Advanced computer skills in a variety of Windows-based computer programs and technical proficiency in Microsoft Word, Excel, PowerPoint, and database management

Relevant qualifications

• Associate degree
• Three (3) years professional experience in an administrative support capacity, providing coordination and assistance of operational activities
• Two (2) years database management experience

Preferred Education and Experience

• Bachelor’s degree in Business Administration or related field
• Five (5) years or more experience in an administrative support capacity, providing coordination and assistance of operational activities, preferably in a not-for-profit development environment

Benefits

• Comprehensive benefits package, including medical, dental, and vision insurance
• 401(k) plan with matching employer contribution
• 22 days of vacation time
• 11 holidays, including your birthday
• Parental leave
• Significant tuition reductions
• Professional development is highly valued at ASU Foundation, where employees are encouraged to look across the organization and nurture new areas of interest
• $30 bi-weekly cell phone reimbursement

About ASU Foundation

The ASU Foundation fosters partnerships between ASU and like-minded individuals, corporations and foundations who believe in ASU’s mission and provide resources for ASU to manifest its charter into meaningful impact. These partnerships empower ASU to advance student access, serve our community, protect the planet, create equity in higher education and conduct research for the public good. At the ASU Foundation we value Character We prioritize character and integrity in every decision and action, establishing trust as the foundation of all that we do. Service We are dedicated to serving our students, donors, communities, and colleagues by fostering support and collaboration to ensure that our efforts are impactful. Innovation Innovation drives us to create meaningful opportunities and solutions, helping every member of our global community achieve meaningful outcomes.

The ASU Foundation is an Equal Opportunity Employer Learn More: Arizona State University has developed a new model for the American Research University creating an institution that is committed to excellence, access and impact. ASU measures itself by those it includes and how they succeed, not by those it excludes. ASU pursues research that contributes to the public good and assumes major responsibility for the economic, social and cultural vitality of the communities that surround it. The ASU Foundation fosters partnerships between ASU and like-minded individuals, corporations and foundations who believe in ASU’s mission and provide resources for ASU to manifest its charter into meaningful impact. These partnerships empower ASU to advance student access, serve our community, protect the planet, create equity in higher education and conduct research for the public good.

Our Mission: The ASU Foundation builds partnerships and relationships, uniting ideas, people, philanthropic support and investments to advance ASU’s goals for inclusion, student success, discovery and local and global impact.

Our Vision: To become nationally recognized as the model for A New American University Foundation.

Our Values: Character: We prioritize character and integrity in every decision and action, establishing trust as the foundation of all that we do. Service: We are dedicated to serving our students, donors, communities, and colleagues by fostering support and collaboration to ensure that our efforts are impactful. Innovation: Innovation drives us to create meaningful opportunities and solutions, helping every member of our global community achieve meaningful outcomes.

Benefits: Employees and eligible dependents enjoy a comprehensive benefits package, including medical, dental and vision insurance; a 401(k) plan; and significant tuition reductions. Details about our comprehensive benefits are available here.

Questions, Comments and Inquries: Email: [e-mail]