Administrative Operations Coordinator

Comprehensive at Williamsville (2); Village of Williamsville (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

Comprehensive at Williamsville (2) seeks an Administrative Assistant to oversee receptionists and support daily office operations. You will manage communications, scheduling, data entry, and travel arrangements while maintaining confidentiality and coordinating with vendors.

The role emphasizes organization, initiative, and customer service, with opportunities to support special projects and advance in a collaborative office environment in Williamsville, NY.

Responsibilities

• Answering phone calls, emails, and other correspondence
• Scheduling meetings, appointments, and calendars
• Organizing files, documents, and records
• Preparing reports, spreadsheets, presentations, and other documents
• Data entry and maintaining databases
• Greeting visitors and providing general customer service
• Ordering office supplies and maintaining inventory
• Coordinating meetings, including agendas and meeting notes
• Making travel arrangements and preparing itineraries
• Assisting managers and staff with daily administrative tasks
• Handling confidential information appropriately
• Coordinating communication between departments, clients, and vendors
• Supporting special projects and other office operations

Skills

Communication

Scheduling

Data entry

Organization

Customer service

Job description

Comprehensive at Williamsville (2) seeks an Administrative Assistant to oversee receptionists and support daily office operations. You will manage communications, scheduling, data entry, and travel arrangements while maintaining confidentiality and coordinating with vendors.

The role emphasizes organization, initiative, and customer service, with opportunities to support special projects and advance in a collaborative office environment in Williamsville, NY.