Administrative Operations Coordinator

City of Buffalo; New York (NY); Presencial; USD 55 000 - 75 000; Tempo integral

Resumo da oferta

City of Buffalo seeks an experienced Administrative Assistant to manage office operations and liaise across departments. The role involves independent judgment in planning and coordinating non-technical activities to support a department head.

Duties include handling mail, budgeting support, data gathering, and supervising records, payroll, purchasing, and administrative procedures. Strong written and oral communication and PC skills are essential.

Qualificações

• Bachelor's Degree from an accredited college or university and two years of full-time office management experience in accounting, public administration, personnel administration, financial management, or related field; one year in a supervisory capacity.
• Associate's Degree from an accredited college, technical or business institute and four years of full-time office management experience; one year in a supervisory capacity.
• Graduation from High School and six years of full-time office management experience; one year in a supervisory capacity.
• Equivalent combination as defined by A, B and C.

Responsabilidades

• Assist department head/administrator in carrying out the details of a business office.
• Read incoming mail, conduct general correspondence and route balance to proper official or unit.
• Process and follow up various types of requests and claims.
• Interview office callers, media, salesmen and others and furnish general information about departmental functions and activities.
• Coordinate and supervise the maintenance of departmental account-keeping records, personnel records and preparation of payrolls.
• Supervise the requisitions, purchasing, receipt and inventory of departmental supplies and equipment and the processing of related records.
• Assist in the preparation of departmental budget, secure budget estimates, perform budget estimate studies and maintain budget control.
• Collect and compile data and statistics, prepare organizational workflow and efficiency studies and submit recommendations for improvement of procedures.
• Maintain contacts with units within the department, with other city departments, public and private agencies to assist in solving mutual problems, developing improved services and building good will.
• Coordinate compliance with civil service job procedures, appointments, promotions and transfers; provide guidance and training for new employees in office procedures, routines and methods.
• Monitor departmental programs or projects and recommend adjustments when needed.
• Maintain and update departmental records to be used in carrying out the details of a business office.
• Input data in word processor, personal computer etc.
• Perform related work as required.

Conhecimentos

Office management

Personnel management

Budgeting

Team supervision

Public relations

Written communication

Interpersonal skills

PC proficiency

Formação académica

Bachelor's degree and 2 years experience

Associate's degree and 4 years experience

High School Diploma and 6 years experience

Equivalent combination

Ferramentas

None

Descrição da oferta de emprego

City of Buffalo seeks an experienced Administrative Assistant to manage office operations and liaise across departments. The role involves independent judgment in planning and coordinating non-technical activities to support a department head.

Duties include handling mail, budgeting support, data gathering, and supervising records, payroll, purchasing, and administrative procedures. Strong written and oral communication and PC skills are essential.