Foundation Coordinator

Fairview Health Services; Minneapolis (MN); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO and Sick time

Tuition reimbursement

Retirement plan

Early access to earned wages

Job summary

Fairview Health Services Foundation seeks a Foundation Coordinator to provide operational, project, and administrative support across leadership, development staff, donor engagement, and community partnerships.

The role emphasizes coordinating meetings, events, and communications, while ensuring donor information is tracked, reports are produced, and projects progress smoothly in a fast-paced health system environment.

Qualifications

• 3 years professional experience in development, fundraising, or institutional advancement, preferably within a large hospital network or academic medical center.
• Experience navigating donor management databases or healthcare CRM software with standard spreadsheet tools.
• Clear understanding of HIPAA laws regarding the use of patient data for healthcare fundraising purposes.
• Exceptional emotional intelligence, active listening, and strong communication skills to collaborate with physicians, corporate leaders, and families.

Responsibilities

• Provide administrative and project support to Foundation leadership.
• Support meetings, events, and stakeholder engagement activities.
• Collaborate with internal stakeholders, clinical leaders, caregivers, and community partners to support Foundation programs and philanthropic initiatives.
• Prepare and edit correspondence, presentations, reports, meeting minutes, and other Foundation communications.
• Support donor cultivation, stewardship, and engagement activities by coordinating visits, preparing materials, tracking next steps, and providing administrative support to development staff.
• Maintain complex project timelines and provide regular updates regarding deliverables, events, and ongoing initiatives.
• Process invoices, expense reports, contracts, and other operational documentation as needed.
• Assist with grateful patient and family engagement efforts, including inquiries, correspondence, recognition activities, and stewardship initiatives.
• Serve as staff liaison to the Fairview Philanthropic Foundation Board of Directors and related committees.
• Coordinate Foundation-sponsored events, donor stewardship activities, grateful patient initiatives, hospital engagement opportunities, community outreach programs, signature philanthropy and recognition events.
• Manage complex logistics for meetings and events including scheduling, catering, space reservations, registrations, vendor coordination, and day-of event support.
• Manage confidential donor, patient, and organizational information in accordance with Foundation policies and applicable privacy regulations.

Skills

Project management

Donor relations

HIPAA compliance

Communication

Education

B.S./B.A. Healthcare Administration, Communications Philanthropy, Business or related field

Tools

Blackbaud Raiser's Edge NXT

CRM software

Job description

Job Overview

The Foundation Coordinator serves as a key member of the Fairview Foundation team, providing operational, project, and broad administrative support to advance the Foundation's mission and philanthropic priorities. This position primarily supports Foundation leadership, development staff, board activities, donor engagement, stakeholder engagement, stewardship initiatives, special events, and community partnerships across Fairview Health's services and programs. The Foundation Coordinator acts as a central point of coordination for Foundation operations, ensuring effective communication, meeting and event management, donor information tracking, reporting, and project execution. The role requires strong organizational skills, attention to detail, professionalism, discretion, and the ability to manage multiple priorities while supporting a culture of philanthropy across the organization.

The Foundation Coordinator serves as a key member of the Fairview Foundation team, providing operational, project, and broad administrative support to advance the Foundation's mission and philanthropic priorities. This position primarily supports Foundation leadership, development staff, board activities, donor engagement, stakeholder engagement, stewardship initiatives, special events, and community partnerships across Fairview Health's services and programs. The Foundation Coordinator acts as a central point of coordination for Foundation operations, ensuring effective communication, meeting and event management, donor information tracking, reporting, and project execution. The role requires strong organizational skills, attention to detail, professionalism, discretion, and the ability to manage multiple priorities while supporting a culture of philanthropy across the organization.

Responsibilities

• Provide administrative and project support to Foundation leadership
• Support meetings, events, and stakeholder engagement activities
• Collaborate with internal stakeholders, clinical leaders, caregivers, and community partners to support Foundation programs and philanthropic initiatives.
• Prepare and edit correspondence, presentations, reports, meeting minutes, and other Foundation communications.
• Support donor cultivation, stewardship, and engagement activities by coordinating visits, preparing materials, tracking next steps, and providing administrative support to development staff.
• Maintain complex project timelines and provide regular updates regarding deliverables, events, and ongoing initiatives.
• Process invoices, expense reports, contracts, and other operational documentation as needed.
• Assist with grateful patient and family engagement efforts, including inquiries, correspondence, recognition activities, and stewardship initiatives.
• Serve as staff liaison to the Fairview Philanthropic Foundation Board of Directors and related committees.
• Coordinate Foundation-sponsored events, donor stewardship activities, grateful patient initiatives, hospital engagement opportunities, community outreach programs, signature philanthropy and recognition events.
• Manage complex logistics for meetings and events including scheduling, catering, space reservations, registrations, vendor coordination, and day-of event support.
• Manage confidential donor, patient, and organizational information in accordance with Foundation policies and applicable privacy regulations.

Required Qualifications

• B.S./B.A. Healthcare Administration, Communications Philanthropy, Business or related field
• 3 years Professional experience in development, fundraising, or institutional advancement, preferably within a large hospital network or academic medical center.
• Experience navigating donor management databases or healthcare CRM software (such as Blackbaud’s Raiser’s Edge NXT) alongside standard spreadsheet tools.
• Clear understanding of HIPAA laws regarding the use of patient data for healthcare fundraising purposes.
• Exceptional emotional intelligence, active listening, and strong communication skills necessary to collaborate with physicians, corporate leaders, and families navigating complex health journeys.
• Highly detail-oriented, with an ability to maneuver in a fast-paced, growth mindset environment.

Benefit Overview

Fairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link foradditional information: https://www.fairview.org/careers/benefits/noncontract

Compensation Disclaimer

The posted pay range is for a 40-hour workweek (1.0 FTE). The actual rate of pay offered within this range may depend on several factors, such as FTE, skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization values pay equity and considers the internal equity of our team when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.

EEO Statement

EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status