Foundation Operations & Donor Coordinator

Fairview Health Services; Minneapolis (MN); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO and Sick time

Tuition reimbursement

Retirement plan

Early access to earned wages

Job summary

Fairview Health Services Foundation seeks a Foundation Coordinator to provide operational, project, and administrative support across leadership, development staff, donor engagement, and community partnerships.

The role emphasizes coordinating meetings, events, and communications, while ensuring donor information is tracked, reports are produced, and projects progress smoothly in a fast-paced health system environment.

Qualifications

• 3 years professional experience in development, fundraising, or institutional advancement, preferably within a large hospital network or academic medical center.
• Experience navigating donor management databases or healthcare CRM software with standard spreadsheet tools.
• Clear understanding of HIPAA laws regarding the use of patient data for healthcare fundraising purposes.
• Exceptional emotional intelligence, active listening, and strong communication skills to collaborate with physicians, corporate leaders, and families.

Responsibilities

• Provide administrative and project support to Foundation leadership.
• Support meetings, events, and stakeholder engagement activities.
• Collaborate with internal stakeholders, clinical leaders, caregivers, and community partners to support Foundation programs and philanthropic initiatives.
• Prepare and edit correspondence, presentations, reports, meeting minutes, and other Foundation communications.
• Support donor cultivation, stewardship, and engagement activities by coordinating visits, preparing materials, tracking next steps, and providing administrative support to development staff.
• Maintain complex project timelines and provide regular updates regarding deliverables, events, and ongoing initiatives.
• Process invoices, expense reports, contracts, and other operational documentation as needed.
• Assist with grateful patient and family engagement efforts, including inquiries, correspondence, recognition activities, and stewardship initiatives.
• Serve as staff liaison to the Fairview Philanthropic Foundation Board of Directors and related committees.
• Coordinate Foundation-sponsored events, donor stewardship activities, grateful patient initiatives, hospital engagement opportunities, community outreach programs, signature philanthropy and recognition events.
• Manage complex logistics for meetings and events including scheduling, catering, space reservations, registrations, vendor coordination, and day-of event support.
• Manage confidential donor, patient, and organizational information in accordance with Foundation policies and applicable privacy regulations.

Skills

Project management

Donor relations

HIPAA compliance

Communication

Education

B.S./B.A. Healthcare Administration, Communications Philanthropy, Business or related field

Tools

Blackbaud Raiser's Edge NXT

CRM software

Job description

Fairview Health Services Foundation seeks a Foundation Coordinator to provide operational, project, and administrative support across leadership, development staff, donor engagement, and community partnerships.

The role emphasizes coordinating meetings, events, and communications, while ensuring donor information is tracked, reports are produced, and projects progress smoothly in a fast-paced health system environment.