Executive Assistant

Fairview Health Services; Minneapolis (MN); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision

Retirement plan

Paid time off

Job summary

Fairview Health Services in Minneapolis is seeking an Executive Assistant to provide high-level administrative support to senior leadership, manage complex calendars, coordinate meetings and travel, and help drive strategic initiatives in a fast-paced healthcare setting.

The ideal candidate thrives under pressure, communicates clearly with physicians, staff, and external partners, and demonstrates discretion, organization, and proactive problem-solving to ensure smooth operations.

Qualifications

• Minimum 3 years of Executive Assistant experience.

Responsibilities

• Manages senior leadership’s calendar and schedules appointments with prep time.
• Prepares agendas, notices, minutes and resolutions for meetings.
• Builds and maintains positive relationships with internal and external customers.
• Organizes programs, events, meetings or conferences and coordinates speakers and budgets.
• Performs confidential tasks including creating presentations and correspondence; handles patient-related communications.
• Assists staff to ensure uninterrupted service to leadership.

Skills

Executive support

Calendar management

Communication

Education

A.A./A.S.

B.S./B.A.

Job description

Job Overview

Fairview Health Services | Minneapolis, Minnesota. Schedule: Monday-Friday, 8:00 AM-4:30 PM Location: On-site

Join a Mission-Driven Healthcare Organization

At Fairview, we are driven to heal, discover, and educate for longer, healthier lives. We are seeking a highly organized, proactive, and professional Executive Assistant to provide administrative support to senior leadership and help ensure smooth operations across the organization.

This Executive Assistant position serves as a trusted partner to hospital executive leaders, managing complex schedules, coordinating meetings and events, supporting strategic initiatives, and serving as a key point of contact for internal and external stakeholders. Success in this role requires exceptional organizational skills, sound judgment, attention to detail, and the ability to thrive in a fast-paced healthcare environment.

Responsibilities

• Manages senior leadership’s calendar and schedules appointments to ensure appropriate preparation time. Screens incoming calls and correspondence and responds independently referring to other resources when appropriate.
• Prepares agendas, notices, minutes and resolutions for meetings.
• Build and maintain positive relationships with internal and external customers with whom the executive interacts. Evaluates and respond to internal/external requests for information as needed.
• Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
• Performs complex and confidential functions including developing powerpoint presentation and written correspondence. Responds to routine external and internal correspondence and well versed in how to manage patient complaints. Types memos, purchase requisitions, payment requests and other department forms and documents.
• Assist other staff as needed to ensure no gaps in service to leadership team.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Primary support for business unit strategy deployment and tiered management.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings.
• Organization Expectations, as applicable:
• Demonstrates ability to provide care or service adjusting approaches to reflect developmental level and cultural differences of population served
• Partners with patient care giver in care/decision making.
• Communicates in a respective manner.
• Ensures a safe, secure environment.
• Individualizes plan of care to meet patient needs.
• Modifies clinical interventions based on population served.
• Provides patient education based on as assessment of learning needs of patient/care giver.
• Fulfills all organizational requirements
• Completes all required learning relevant to the role
• Complies with and maintains knowledge of all relevant laws, regulation, policies, procedures and standards.
• Fosters a culture of improvement, efficiency and innovative thinking.
• Performs other duties as assigned

Required Qualifications

• 3 or more years of Executive Assistant experience

Preferred Qualifications

• A.A./A.S.
• B.S./B.A.
• 5 years or more supporting/assisting senior level executive (SVP & up)

Ideal Candidate

We're looking for someone who:

• Anticipates needs and takes initiative.
• Thrives in a fast-paced, high-visibility environment.
• Demonstrates exceptional professionalism and discretion.
• Communicates effectively with leaders, staff, physicians, patients, and external partners.
• Maintains composure while balancing multiple priorities and deadlines.
• Builds strong relationships and works collaboratively across teams.

Why Fairview?

At Fairview, you'll be part of a team that is making a difference every day. This role offers the opportunity to work closely with senior leaders, contribute to key organizational initiatives, and support the important work of delivering exceptional healthcare to our communities.

Benefit Overview

• Fairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link for additional information: https://www.fairview.org/careers/benefits/noncontract

Compensation Disclaimer

An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.

EEO Statement

EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status