Foundation Administrative Assistant - Donor Relations

UNC Health; Patton Park (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

UNC Health's Pardee Foundation seeks an Administrative Assistant, Foundation to serve as the primary contact for visitors and support donor relations, events, and financial operations.

The role emphasizes accurate data entry for gifts and donor records, maintaining the Virtuous database, aiding major events, minutes, reports, and staff training; associate degree required; onsite, 40-hour work week.

Qualifications

• Associate's degree or equivalent combination of education and experience.
• Experience in customer service or administrative support.
• High level of accuracy in data entry and record maintenance.
• Strong written and verbal communication skills.
• Experience with spreadsheets, databases or other table data and office software.
• Experience handling financial documents and/or producing financial reports.
• Experience in planning and executing events with volunteers and auctions.

Responsibilities

• Accurately enters and acknowledges gifts, pledges, and contributions; handles event tickets and sponsorships.
• Maintains donor records; produces lists for communications and reports; updates donor database.
• Organizes major events; manages committees and volunteers; oversees silent auction components.
• Handles checks and invoices; prepares financial packets for meetings and audits.
• Takes minutes for finance and board meetings; prepares documentation for meetings.
• Generates reports and queries; validates data in Virtuous; conducts data audits.
• Trains staff on database usage and documents procedures.

Skills

Customer service

Data entry

Communication

Office software

Education

Associate degree

Tools

Microsoft Word

Constant Contact

Virtuous database

Job description

UNC Health's Pardee Foundation seeks an Administrative Assistant, Foundation to serve as the primary contact for visitors and support donor relations, events, and financial operations.

The role emphasizes accurate data entry for gifts and donor records, maintaining the Virtuous database, aiding major events, minutes, reports, and staff training; associate degree required; onsite, 40-hour work week.