Administrative Assistant-Foundation

UNC Health; Hendersonville (NC); Presencial; USD 36.000 - 48.000; Jornada completa

Descripción de la vacante

Pardee UNC Health Care Foundation is seeking an Administrative Assistant to serve as the primary contact for visitors and support donor relations, events, and financial record-keeping. The role emphasizes accuracy in data entry, database management, and coordinating major events with volunteers and sponsors.

The position requires an Associate's degree or equivalent, strong written and verbal communication, and experience with spreadsheets, databases, and office software.

Formación

• Associate's degree or equivalent combination of education and experience.
• Experience in customer service or administrative support.
• High accuracy in data entry and record maintenance; multitasking ability.

Responsabilidades

• Enter, acknowledge gifts, pledges, and contributions; handle event tickets and sponsorships.
• Maintain donor records; produce lists; update donor database for data integrity.
• Coordinate major events; manage volunteers and silent auctions; maintain binders.
• Process checks and invoices; prepare financial packets; maintain audit trails.
• Take minutes for finance and board meetings; prepare meeting documentation.
• Generate reports; create queries; audit and clean data in Virtuous CRM.
• Train staff on database usage and best practices; document procedures.

Conocimientos

Administrative support

Customer service

Data entry

Communication

Event coordination

Training staff

Spreadsheets & databases

Office software (MS Word, Constant CT)

Donor relations

Attention to detail

Educación

Associate's degree or equivalent

Herramientas

Virtuous database

MS Office (Word, Excel)

Mail merges / VLOOKUP

Constant Contact

Descripción del empleo

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Summary

The Administrative Assistant, Foundation is the primary point of contact for visitors to the Foundation and plays a critical role in managing various administrative functions to support the Foundation's operations. The position is pivotal in ensuring smooth operations across donor relations, event coordination, financial management, and database management.

Responsibilities

• Accurately enters and acknowledges gifts, pledges, and contributions. Handle event tickets and sponsorships efficiently.
• Maintains accurate and confidential donor records. Produces lists for communications and reports. Regularly updates and maintains the Foundation's donor database to ensure data integrity.
• Collaborates with the team to organize the Foundation's major events. Manages event committees and volunteers. Oversees the silent auction component of events. Maintains comprehensive event binders.
• Handles checks and invoices. Prepares financial packets for meetings and maintain records for audits.
• Takes minutes for finance and board meetings. Prepares necessary documentation for meetings.
• Generates and distributes reports and lists. Creates, executes, and validates customized queries. Ensures the accuracy and integrity of data in the Virtuous database. Conduct regular data audits and clean-ups. Clean and manage email lists, ensuring alignment with Virtuous CRM.
• Trains staff on database usage and best practices. Document procedures and manage database tools.

PARDEE

Other information

QUALIFICATIONS

Required

• Associate's degree or equivalent combination of education and experience.
• Experience working in a customer service or administrative support capacity.
• High level of accuracy in data entry and record maintenance. Ability to manage multiple tasks and prioritize effectively.
• Strong written and verbal communication skills for donor relations, meeting documentation, and training staff.
• Experience working with spreadsheets, databases or other table data. Experience with standard office productivity suite applications such as Microsoft Word, Constant Contact, and other general office software.
• Experience handling financial documentation and/or preparing financial reports.
• Experience in planning and executing events, including managing volunteers and auction items.

Preferred

• Proficiency with Microsoft Office products, including mail merges, form creation, simple formulas, and VLOOKUP.
• Experience with Virtuous database preferred.

05.5905.9851

Job Details

Legal Employer: Pardee - HCHC

Entity: Pardee UNC Health Care

Organization Unit: Pardee Foundation

Work Type: Full Time

Standard Hours Per Week: 40.00

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: PARDFOUND

Exempt From Overtime: Exempt: No

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.