Administrative Assistant-Foundation

UNC Health; Patton Park (NC); Presencial; USD 42.000 - 54.000; Jornada completa

Descripción de la vacante

UNC Health's Pardee Foundation seeks an Administrative Assistant, Foundation to serve as the primary contact for visitors and support donor relations, events, and financial operations.

The role emphasizes accurate data entry for gifts and donor records, maintaining the Virtuous database, aiding major events, minutes, reports, and staff training; associate degree required; onsite, 40-hour work week.

Formación

• Associate's degree or equivalent combination of education and experience.
• Experience in customer service or administrative support.
• High level of accuracy in data entry and record maintenance.
• Strong written and verbal communication skills.
• Experience with spreadsheets, databases or other table data and office software.
• Experience handling financial documents and/or producing financial reports.
• Experience in planning and executing events with volunteers and auctions.

Responsabilidades

• Accurately enters and acknowledges gifts, pledges, and contributions; handles event tickets and sponsorships.
• Maintains donor records; produces lists for communications and reports; updates donor database.
• Organizes major events; manages committees and volunteers; oversees silent auction components.
• Handles checks and invoices; prepares financial packets for meetings and audits.
• Takes minutes for finance and board meetings; prepares documentation for meetings.
• Generates reports and queries; validates data in Virtuous; conducts data audits.
• Trains staff on database usage and documents procedures.

Conocimientos

Customer service

Data entry

Communication

Office software

Educación

Associate degree

Herramientas

Microsoft Word

Constant Contact

Virtuous database

Descripción del empleo

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Summary: The Administrative Assistant, Foundation is the primary point of contact for visitors to the Foundation and plays a critical role in managing various administrative functions to support the Foundation's operations. The position is pivotal in ensuring smooth operations across donor relations, event coordination, financial management, and database management.

Responsibilities

• Accurately enters and acknowledges gifts, pledges, and contributions. Handle event tickets and sponsorships efficiently.
• Maintains accurate and confidential donor records. Produces lists for communications and reports. Regularly updates and maintains the Foundation's donor database to ensure data integrity.
• Collaborates with the team to organize the Foundation's major events. Manages event committees and volunteers. Oversees the silent auction component of events. Maintains comprehensive event binders.
• Handles checks and invoices. Prepares financial packets for meetings and maintain records for audits.
• Takes minutes for finance and board meetings. Prepares necessary documentation for meetings.
• Generates and distributes reports and lists. Creates, executes, and validates customized queries. Ensures the accuracy and integrity of data in the Virtuous database. Conduct regular data audits and clean-ups. Clean and manage email lists, ensuring alignment with Virtuous CRM.
• Trains staff on database usage and best practices. Document procedures and manage database tools.

PARDEE

Other information

QUALIFICATIONS

Required

• Associate's degree or equivalent combination of education and experience.
• Experience working in a customer service or administrative support capacity.
• High level of accuracy in data entry and record maintenance. Ability to manage multiple tasks and prioritize effectively.
• Strong written and verbal communication skills for donor relations, meeting documentation, and training staff.
• Experience working with spreadsheets, databases or other table data. Experience with standard office productivity suite applications such as Microsoft Word, Constant Contact, and other general office software.
• Experience handling financial documentation and/or preparing financial reports.
• Experience in planning and executing events, including managing volunteers and auction items.

Preferred

• Proficiency with Microsoft Office products, including mail merges, form creation, simple formulas, and VLOOKUP.
• Experience with Virtuous database preferred.

05.5905.9851

Job Details

Legal Employer: Pardee - HCHC

Entity: Pardee UNC Health Care

Organization Unit: Pardee Foundation

Work Type: Full Time

Standard Hours Per Week: 40.00

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: PARDFOUND

Exempt From Overtime: Exempt: No

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.