Senior Executive Assistant

AmTrust Financial Services, Inc.; New York (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

AmTrust Financial Services, Inc. in New York seeks a Senior Executive Assistant to support our Chairman and CFO, managing complex schedules, travel logistics, and high-volume communications.

You will prepare expense reports, coordinate conferences, create PowerPoint presentations, and handle onboarding. The role requires poise, discretion, and strong organizational skills in a fast-paced corporate environment.

Qualifications

• Experience working in a corporate environment.
• High level of interpersonal skills to handle sensitive situations.
• Poise, tact, and diplomacy in interactions at all levels.
• Proficiency with MS Word, Excel, PowerPoint, and Access.

Responsibilities

• Coordinate international and domestic travel and manage busy schedules.
• Manage all logistics of travel: car pickup, lodging, flights, meetings, dining reservations.
• Prepare monthly expense reports.
• Register executives and direct reports for conferences.
• Prepare agendas and schedules for meetings; prep conference binders.

Skills

Corporate experience

Interpersonal skills

Diplomacy

Multitasking

Tools

MS Word

Excel

PowerPoint

Access

Job description

AmTrust Financial is seeking a Senior Executive Assistant to support our Chairman and CFO, performing a wide range of administrative and executive support to ensure the efficient operation of the organization.

Responsibilities

• Coordinate International and Domestic Travel and manage busy and complex schedules.
• Manage all logistics of travel: car pick-up, lodging, flights, meetings, dining reservations.
• Prepare monthly expense reports
• Register Executive and Direct Reports for conferences
• PowerPoint, Excel, and Word proficiency
• Strong Organizational aptitude
• Manage all onboarding and new hire setup.
• High volume phone coverage and email screening. Set up and clean-up up conference rooms before and after meetings. (For F&B and A.V. requirements, must coordinate with proper channels in advance.)
• Preparation (printing, scanning, copying, binding) of meeting
• Ad hoc research and clerical projects and assorted administrative tasks
• Perform general clerical duties, including photocopying, printing, scanning, filing, faxing, and mailing
• Resolve administrative problems and inquiries
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare agendas for meetings and prepare schedules (Prepare binders for conference events)
• Assist with incoming mail process as needed
• End of the day briefing – follow-up (checklist on projects and tasks, status update)B

Qualifications

• Experience working in a corporate environment
• High level of interpersonal skills to handle sensitive and confidential situations.
• Position continually requires demonstrated poise, tact, and diplomacy.
• Interact and communicate with individuals at all levels of the organization.
• Knowledge of a variety of computer software applications in word processing, spreadsheets, databases, and presentation software (MSWord, Excel, Access, PowerPoint)
• Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
• Fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Professional with every interaction: emails, phone, in-person with both internal and external guests) especially clients.