JR Executive Assistant

Burnett Staffing Specialists; Houston (TX); On-site; USD 42,000 - 55,000; Full time

Job summary

Burnett Staffing Specialists is seeking a JR Executive Assistant to provide administrative support to senior leadership. This on-site role involves managing calendars, coordinating meetings and events, and arranging domestic and occasional international travel.

The ideal candidate will have 6 months to 1+ year of administrative experience, strong organizational skills, and excellent communication, with proficiency in Microsoft Office and discretion handling confidential information.

Qualifications

• Associate degree or 60 college credits required; bachelor's degree preferred.
• 6 months to 1+ year of administrative experience preferred.
• Executive Assistant experience not required for the right candidate.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to prioritize and manage multiple responsibilities.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to senior-level executives.
• Manage calendars, meetings, appointments, and scheduling.
• Coordinate meetings, events, and special projects.
• Arrange domestic and occasional international travel.
• Prepare and process expense reports and related documentation.
• Serve as a professional point of contact for internal and external inquiries.
• Maintain confidential records and information.
• Coordinate interviews, meetings, and onboarding activities.
• Assist with day-to-day administrative and office operations.
• Provide general administrative and reception support as needed.

Skills

Calendar management

Meeting coordination

Travel planning

Microsoft Office

Communication

Organizational skills

Confidential information handling

Education

Associate degree or 60 college credits

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We are seeking an organized, professional, and detail-oriented JR Executive Assistant to provide administrative support to senior leadership within a growing organization. This is an excellent opportunity for an experienced administrative professional, as well as a motivated early-career candidate looking to grow within an executive support role. The ideal candidate will be highly organized, able to manage multiple priorities, and comfortable handling confidential information. Strong communication skills, professionalism, and attention to detail are essential.

Schedule: Monday-Friday, 8:00 AM-5:00 PM (ON-SITE)

Key Responsibilities:

• Provide administrative support to senior-level executives
• Manage calendars, meetings, appointments, and scheduling
• Coordinate meetings, events, and special projects
• Arrange domestic and occasional international travel
• Prepare and process expense reports and related documentation
• Serve as a professional point of contact for internal and external inquiries
• Maintain confidential records and information
• Coordinate interviews, meetings, and onboarding activities
• Assist with day-to-day administrative and office operations
• Provide general administrative and reception support as needed

Qualifications:

• Associate degree or a minimum of 60 college credit hours required; bachelor's degree preferred
• 6 months-1+ year of administrative experience preferred
• Previous Executive Assistant experience is not required for the right candidate
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to prioritize and manage multiple responsibilities
• Proficiency with Microsoft Office, including Word, Excel, and Outlook
• Ability to handle confidential information with discretion
• Professional demeanor and strong interpersonal skills

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