Executive Assistant - Conshohocken PA

Bank of America; Conshohocken (Montgomery County); On-site; USD 55,000 - 85,000; Full time

Job summary

Bank of America is seeking an experienced administrative professional to provide diverse and confidential support to executives. This role emphasizes extensive calendar management, travel planning, expense processing, and preparation of meeting materials.

Responsibilities include coordinating communications, handling calls and messages, and supporting high-level client interactions with discretion. A minimum of 3+ years in a similar role is required, with strong proficiency in Microsoft Office

Qualifications

• Minimum 3+ years professional, client-focused or relevant administrative experience.
• Exceptional communication skills, both verbal and written, with the ability to build relationships with internal teams and executive management.
• Strong analytical and organizational skills with the ability to prioritize while maintaining high client service and attention to detail.
• Must use tact, diplomacy and judgment with confidential information.
• Proficiency in Outlook, Word, Excel, PowerPoint, OneNote, WebEx and SharePoint.

Responsibilities

• Communicates with executives and line management to gather and convey relevant information.
• Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment.
• Manages the calendar of multiple stakeholders proactively, resolving conflicts professionally.
• Manages all travel planning and expenses, coordinating schedules for the executive to maximize time and efficiency.
• Prepares meeting minutes and related documents, using strong written and oral communication skills.
• Liaises with outside groups to coordinate events where the executive is a chair, director, or committee member.
• Engages in high-level client contact and handles sensitive information with diplomacy and judgment.

Skills

Administrative Services

Attention to Detail

Customer and Client Focus

Planning

Prioritization

Adaptability

Collaboration

Event Planning

Problem Solving

Research

Facilities Management

Office Administration

Oral Communications

Recording/Organizing Information

Written Communications

Tools

Outlook

Word

Excel

PowerPoint

OneNote

WebEx

SharePoint

Job description

Job Description:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates' physical, emotional, and financial wellness through affordable, competitive and flexible benefits. We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve. Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Job Description:

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Responsibilities:

• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment
• Manages the calendar of multiple stakeholders proactively, effectively resolving conflicts that arise in a professional manner
• Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
• Liaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee member
• Engages in high-level client contact and supports conversations related to sensitive information, utilizing considerable diplomacy and judgment

Qualifications:

• Minimum of 3+ years professional, Client focused or relevant administrative experience, preferably in the high net-worth space.
• Exceptional communication skills, both verbal and written, with the ability to build relationships and effectively communicate with internal teams and executive level management to gather and convey relevant information.
• Strong analytical and organizational skills with the ability to appropriately prioritize while maintaining a high level of client service and attention to detail.
• Must use considerable tact, diplomacy and judgment with confidential information.
• Proficiency in key applications including Outlook, Word, Excel, PowerPoint, OneNote, WebEx and SharePoint

Skills:

• Administrative Services
• Attention to Detail
• Customer and Client Focus
• Planning
• Prioritization
• Adaptability
• Collaboration
• Event Planning
• Problem Solving
• Research
• Facilities Management
• Office Administration
• Oral Communications
• Recording/Organizing Information
• Written Communications

Shift:

1st shift (United States of America)

Hours Per Week:

40