Litigation Legal Assistant

The ONeil Search Group; Newark (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

The Newark, NJ office of a top US law firm seeks an experienced Litigation Legal Assistant to support attorneys with extensive document work and court filings. You will manage calendars, prepare legal documents, and handle billing tasks in a fast-paced environment.

Requirements include 5+ years in a law firm, strong administrative skills, and proficiency with Microsoft Office and legal software. Flexibility for early/late hours may be needed.

Qualifications

• 5+ years of law firm experience
• High School Diploma required; A/Bachelors preferred
• Strong administrative skills with attention to detail
• Ability to multitask and work under pressure
• Proficient in Microsoft Office and legal software

Responsibilities

• Answer phones and manage mail; monitor Outlook calendar
• Edit and revise documents; use Litera and Compare Docs
• Prepare and file documents for Federal, State, and Bankruptcy Courts
• Assist with trial prep, exhibits, and logistics
• Enter attorney time in Intapp Time; manage expense reports
• Filing and maintaining case files; travel and meeting coordination
• Assist with billing and support other assistants as needed

Skills

Attention to detail

Time management

Independent worker

Multitasking

Written communication

Verbal communication

Education

High School Diploma

Associate or Bachelor's preferred

Tools

Intapp Time

Intapp Billstream

Litera Compare

Kofax Power PDF

iManage

Best Authority

Lexis

Westlaw

DocuSign

Zoom

Microsoft Office

Outlook

Word

Excel

Teams

Job description

The Newark, NJ office of a top US law firm is seeking an experienced Litigation Legal Assistant.

5+ years of law firm experience required.

Litigation Legal Assistant with a strong litigation background, capable of working with attorneys and independently.

Daily admin tasks such as answering phones, preparing outgoing mail and sorting incoming mail; monitor Outlook calendar;

Editing and revising documents; extensive use of Compare Docs and Litera

Assist with document conversion and clean up; create and revise legal documents adhering to Firm styles and guidelines;

Facilitating effective communication;

Court filings through the E-filing system for both Federal Court, State Court and Bankruptcy Court;

Services of Documents;

Create and edit Tables of Authorities and Tables of Contents using Best Authorities;

Create Hyperlink and Briefs through Lexis and Westlaw; Bookmark PDF;

Enter and edit attorney time entries through Intapp Time;

Fill out expense reports;

Filing documents in case files;

Assist attorneys in preparing for trials by organizing exhibits, preparing trial binders, and coordinating logistics for court appearances.

Lite Paralegal work and lien interaction;

Non-legal research; set up reservation for travel and restaurants.

Involvement in some aspects of billing.

Assist other Legal Assistants as support during absences.

Strong administrative skills with an emphasis on excellent attention to detail and organization

Ability to work independently and complete a high volume of work in a timely manner;

Ability to multitask and prioritize assignments while consistently delivering quality work product;

Proven experience performing under pressure in a fast -paced environment, both individually and within a team setting;

Flexibility to occasionally arrive early or stay late as necessary;

Proficiency with Microsoft Office, particularly Windows 10, Microsoft 365, Word, Outlook, Excel, Teams, Kofax Power PDF, iManage Document Management System, Best Authority, Intapp Time, Intapp Billstream, Legal Numbering, Litera Compare, Big Hand Dictation, Zoom and DocuSign;

Strong written and verbal communication and interaction with support staff, professional staff and clients;

Holds a current Notary Public commission or will acquire within the first 6 months of employment;

Professional demeanor, appearance and positive attitude.

Education and Experience:

5+ years of law firm experience

High School Diploma required, Associate/Bachelor's degree preferred