Litigation Legal Assistant

The Goodkind Group, LLC; Newark (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

The Goodkind Group, LLC in Newark, NJ seeks an experienced paralegal with strong litigation background to work alongside attorneys and independently manage a high workload in a fast-paced setting.

You will handle essential administrative tasks, prepare and revise documents, file with Federal/State/Bankruptcy Courts, and support trial preparations. Proficiency in Microsoft Office and core legal software is required.

Qualifications

• Strong administrative skills with attention to detail and organization.
• Ability to work independently and manage a high volume of work in a timely manner.
• Multitask and prioritize assignments while delivering quality work.
• Proficient with Microsoft Office and legal software including iManage and Litera.
• Notary Public commission or ability to obtain within six months.
• Professional demeanor and effective communication with staff and clients.

Responsibilities

• Daily admin tasks: answering phones, preparing outgoing mail, sorting mail; monitor Outlook calendar.
• Editing and revising documents; extensive use of Compare Docs and Litera.
• Assist with document conversion and cleanup; create and revise legal documents adhering to firm styles.
• Facilitate effective communication; court filings through E-filing for Federal, State and Bankruptcy Courts.
• Create and edit Tables of Authorities and Tables of Contents using Best Authorities.
• Create Hyperlink and Briefs through Lexis and Westlaw; bookmark PDFs; enter attorney time in Intapp Time.
• Fill out expense reports; filing documents in case files; assist attorneys for trials with exhibits and logistics.
• Lite paralegal work and lien interaction; non-legal research; travel and restaurant reservations.
• Involvement in some aspects of billing and support to other Legal Assistants during absences.

Skills

Administrative skills

Attention to detail

Organization

Multitasking

Independent work

Communication

Notary Public (within 6 months)

Education

High School Diploma

Associate/Bachelor’s degree preferred

Tools

Microsoft Office

Windows 10

Microsoft 365

Word

Outlook

Excel

Teams

Kofax Power PDF

iManage

Best Authority

Intapp Time

Intapp Billstream

Litera Compare

Big Hand Dictation

Zoom

DocuSign

Job description

Looking for someone with strong litigation background, capable of working with attorneys and independently.

• Daily admin tasks such as answering phones, preparing outgoing mail and sorting incoming mail; monitor Outlook calendar;
• Editing and revising documents; extensive use of Compare Docs and Litera
• Assist with document conversion and clean up; create and revise legal documents adhering to Firm styles and guidelines;
• Facilitating effective communication;
• Court filings through the E-filing system for both Federal Court, State Court and Bankruptcy Court;
• Services of Documents;
• Create and edit Tables of Authorities and Tables of Contents using Best Authorities;
• Create Hyperlink and Briefs through Lexis and Westlaw; Bookmark PDF;
• Enter and edit attorney time entries through Intapp Time;
• Fill out expense reports;
• Filing documents in case files;
• Assist attorneys in preparing for trials by organizing exhibits, preparing trial binders, and coordinating logistics for court appearances.
• Lite Paralegal work and lien interaction;
• Non-legal research; set up reservation for travel and restaurants.
• Involvement in some aspects of billing.
• Assist other Legal Assistants as support during absences.

Job Requirements:

• Strong administrative skills with an emphasis on excellent attention to detail and organization
• Ability to work independently and complete a high volume of work in a timely manner;
• Ability to multitask and prioritize assignments while consistently delivering quality work product;
• Proven experience performing under pressure in a fast -paced environment, both individually and within a team setting;
• Flexibility to occasionally arrive early or stay late as necessary;
• Proficiency with Microsoft Office, particularly Windows 10, Microsoft 365, Word, Outlook, Excel, Teams, Kofax Power PDF, iManage Document Management System, Best Authority, Intapp Time, Intapp Billstream, Legal Numbering, Litera Compare, Big Hand Dictation, Zoom and DocuSign;
• Strong written and verbal communication and interaction with support staff, professional staff and clients;
• Holds a current Notary Public commission or will acquire within the first 6 months of employment;
• Professional demeanor, appearance and positive attitude.

Education and Experience:

• 5+ years of law firm experience
• High School Diploma required, Associate/Bachelor’s degree preferred