Float Pool Staffing Specialist - 141662

UC San Diego Health; San Diego (CA); On-site; USD 82,000 - 148,000; Full time

Job summary

UC San Diego Health is seeking a Staffing Coordinator for the Nursing Float Pool to support 200+ Traveler and Registry RNs and CNAs. You will manage onboarding, system maintenance, and data reporting to ensure compliant staffing and timely requests.

Under the direction of the Float Pool Manager, you will collaborate with HR, Education, and practice managers to optimize resources, track requests, and provide back-up to the central staffing office. Strong BI and communication skills are essential.

Qualifications

• Bachelor's degree in related area and/or equivalent experience/training.
• Two (2) or more years of relevant staffing experience using ANSOS or similar web scheduling program.
• Working knowledge of business intelligence functions and analytics.
• Working knowledge of relevant internal databases, BI applications and tools. Ability to produce reports and documentation.
• Demonstrated analytical and problem-resolution skills.
• Detail oriented, with demonstrated organizational skills.
• Demonstrated written and verbal communication skills with the ability to convey complex information in a clear, concise manner.
• Demonstrated interpersonal skills for effective collaboration with professional and technical staff.
• Ability to train staff at a variety of technical skill levels.

Responsibilities

• ANSOS and Webscheduler system maintenance (update and reset, funding and work shift codes, troubleshooting issues with access and data entry).
• Interface maintenance (HealthTime, budget, acuity).
• Onboarding and training staff and unit leaders new to the system.
• Report/Audit - maintenance of regulatory requirements.

Skills

Analytical thinking

Problem-solving

Written communication

Verbal communication

Interpersonal skills

Training staff

Detail oriented

Organizational skills

Stakeholder collaboration

Education

Bachelor's degree or equivalent

Tools

ANSOS

Web scheduling

HealthTime

BI tools

Job description

Under the direction of the Nursing Float Pool Manager, provides a wide variety of academic and administrative services to support to 200+ Traveler and Registry Registered Nurses (RN) and Certified Nursing Assistants (CNA). Serves as first point of contact for float pool compliance verification and maintenance. Collaborates with HR and the Education Department in assigning and maintenance of required UC Learning modules. In collaboration with Float Pool Manager, reviews competencies and required skills to ensure Float Pool members have the support and proper training.

Works with the managers and directors of all practices to understand their resource needs. Assists with float pool staff day-to-day operations. Creates and maintains float pool scheduling. The coordinator works to ensure all incoming request for float assistance are reviewed and responded to in a timely manner. Track all requests including those that were filled and not filled and document the specific requested information. Provide administrative back-up to the centralized nursing staffing office.

Applies acquired skills and professional concepts to business analytics projects of small to medium size and intermediate scope and complexity. Involves analysis of complex business problems using data to provide insight to decision makers. Identifies and interprets trends and patterns in datasets to locate influences. Develops forecasts, recommendations, and strategic / tactical plans based on business data and market knowledge. Works with business and / or clinical units to understand and prioritize data and information requirements. Creates specifications for reports and analysis based on business needs and required / available data elements. Optimizes the performance of enterprise business intelligence tools by defining data to filter and index that add value to the user. Develops business cases to support enterprise-wide business intelligence solutions.

Key Responsibilities

• ANSOS and Webscheduler system maintenance (update and reset, funding and work shift codes, troubleshooting issues with access and data entry).
• Interface maintenance (HealthTime, budget, acuity).
• Onboarding and training staff and unit leaders new to the system.
• Report/Audit - maintenance of regulatory requirements.

Minimum Qualifications

• Bachelor's degree in related area and/or equivalent experience/training.

• Two (2) or more years of relevant staffing experience using ANSOS or similar web scheduling program.

• Working knowledge of business intelligence functions and analytics.

• Working knowledge of relevant internal databases, BI applications and tools. Ability to produce reports and documentation.

• Demonstrated analytical and problem-resolution skills.

• Detail oriented, with demonstrated organizational skills.

• Demonstrated written and verbal communication skills with the ability to convey complex information in a clear, concise manner.

• Demonstrated interpersonal skills for effective collaboration with professional and technical staff.

• Ability to train staff at a variety of technical skill levels.

Preferred Qualifications

• Three (3) years previous related experience in a large complex healthcare setting.
• UC Learning, Epic, MS Office experience.
• Previous Scheduler/Coordinator experience.
• Medical terminology and hospital environment experience.

Special Conditions

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: $81,600 - $147,800 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $39.08 - $70.79

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).