Administrative Supervisor - Ambulatory Float Team

UCLA Health; Los Angeles (CA); On-site; USD 73,000 - 150,000; Full time

Job summary

UCLA Health seeks an experienced administrative supervisor to oversee the Ambulatory Float Pool. You will coordinate systemwide staffing, oversee onboarding, and ensure compliance records are up to date, while coaching staff and aligning with department goals.

You will work with directors and managers to improve efficiency, coordinate schedules, and represent the department in daily operations meetings.

Qualifications

• 1 year of demonstrated experience supervising administrative staff in a healthcare/ambulatory/complex operations environment.
• 3 years of excellent written, verbal, interpersonal, and presentation skills.
• Exercises judgment within defined guidelines to determine appropriate action.
• Experience with Microsoft Word, Excel, and MCCS (PDM and ADT) systems.

Responsibilities

• Oversee administrative functions for the Ambulatory Float Pool and coordinate systemwide staffing and process development.
• Supervise administrative staff, provide coaching, performance management, and development support.
• Liaise between operational managers and staff to ensure staffing coordination and adherence to protocols.

Skills

Leadership/Staff supervision

Communication

Analytical thinking

Time management

Policy/compliance awareness

Education

Bachelor's degree in related area

Tools

Microsoft Word

Excel

MCCS (PDM/ADT)

Job description

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Onsite or Remote

Flexible Hybrid

Work Schedule

Monday-Friday, 8am-5pm; hours may vary

Posted Date

08/27/2026

Salary Range: $73000 - 149600 Annually

Employment Type

Duration

Indefinite

Job #

32284

Primary Duties and Responsibilities

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The incumbent oversees administrative functions for the Ambulatory Float Pool and collaborates with operational managers to coordinate systemwide communication and process development for float staff. Key responsibilities include managing complex staff training schedules, overseeing the onboarding process, ensuring all employee compliance records are up to date, coordinating staffing assignments and coverage, monitoring employee performance and compliance with departmental standards, and providing ongoing coaching, performance management, and professional development support. This role directly supervises administrative staff to ensure accountability and the effective use of departmental resources.

Provide administrative oversight, coaching, and support within Ambulatory Float Pool operations. In addition to supervisory responsibilities, serve as a liaison between operational managers and staff to ensure coordination of clinical staffing and support needs. Work closely with the Director of Operations to improve operational efficiency, support staff development, and foster a productive and collaborative work en vironment. Represent the department in meetings involving daily operations, implementation of system goals, and adherence to protocols.

Salary Range: $73,000 - $149,600 Annually

Job Qualifications

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Required:

• 1 year of d emonstrated experience supervising administrative staff in a healthcare, ambulatory, staffing, or similarly complex operational environment
• 3 years of excellent written, verbal, interpersonal, and presentation skills
• Exercises judgment within defined guidelines and practices to determine appropriate action
• Excellent written , verbal interpersonal, and presentation skills
• Skill in analyzing information, problems, situations, practices, and procedures; identify patterns and tendencies, formulate logical and objective conclusions, and recognize alternatives and their implications
• Skill in speaking clearly and distinctly in person and over the telephone, using appropriate grammar and vocabulary in order to share information, effectively communicate, share and obtain information with persons from diverse social, economic and cultural backgrounds
• Strong working knowledge of healthcare delivery and staffing ratios
• Ability to work as part of team and establish cooperative working relationships with key stakeholders
• Ability to set priorities and complete assignments in a timely manner under minimal supervision
• Experience with varied computer software and hardware including word-processing, knowledge of Microsoft Word, Excel, and MCCS (PDM and ADT) system
• Demonstrated knowledge of working collaboratively with Directors, Managers, and key stake holders.
• Skill in establishing and implementing goals

Preferred:

• Bachelor's degree in related area and/ or equivalent experience/ training
• 2 years Demonstrated experience managing employee schedules, distributing assignments, balancing workloads, and responding to changing operational priorities
• 1 year Experience coaching employees, setting performance expectations, monitoring productivity, providing feedback, addressing performance concerns, and supporting employee development Formal education or specialized coursework in project management, data analytics, process improvement, workforce management, or healthcare operations
• Experience coordinating staffing assignments, schedules, workforce deployment, or centralized support services
• Experience preparing reports, dashboards, presentations, executive summaries, meeting materials, and written recommendations for leadership review

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.