Flight Coordinator

CSM Aviation; Fresno (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plan

Job summary

CSM Aviation in Fresno, CA is seeking a Flight Coordinator to join our on-site dispatch team. You will assist with flight scheduling, planning, and logistical coordination to meet client needs and ensure safe, compliant operations.

The role requires strong organizational and communication skills, and the ability to work rotating/on-call shifts to support a 24/7/365 charter operation. You will liaise with clients, crews, and internal teams to deliver exceptional service.

Qualifications

• Experience in hospitality, concierge or aviation environments preferred (minimum of 2 years)
• Proficient in Microsoft Office - Word, Excel, PowerPoint, Outlook
• Experience working rotating or on-call shifts
• Open to overnight trips on occasion weekends and holidays

Responsibilities

• Coordinate aircraft availability and operational readiness
• Arrange transportation, catering, lodging, permits, and related trip services
• Maintain situational awareness of active flights, including progress, weather, and operational changes
• Assist with delays, changes, and operational disruptions
• Serve as a central communication point for crews, clients, and internal teams
• Provide professional service while maintaining safety and compliance priorities
• Review flight logs and operational records for accuracy and completeness
• Maintain accurate dispatch and operational records
• Review upcoming flights for compliance or operational risks and coordinate resolutions
• Monitor flight and duty limits and resolve potential conflicts prior to departure
• Ensure flights comply with FAA Part 135/91 regulations and company policies; prepare and issue flight releases
• Ensure clear and thorough transition between shifts
• Support schedule changes and last-minute trip adjustments
• Support improvements to dispatch procedures and workflows

Skills

Customer service

Attention to detail

Organizational skills

Teamwork

Communication

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

CSM Aviation is a leading provider of on-demand aircraft charter services, based in Central California with a Global reach. With a focus on safety, operational excellence, and customer service, CSM Aviation ensures a seamless travel experience tailored to passenger needs. With access to thousands of airports in the western U.S., Canada, and Mexico, and abroad we provide flexible travel options on the passenger's schedule. Prioritizing safety, we exceed standard regulations to deliver exceptional flight experiences.

Role Description

This is a full-time, on-site role for a Flight Coordinator based in Fresno, CA. The Flight Coordinator will work within our dispatch team to support flight scheduling, planning, and logistical coordination to meet client needs. This is a great opportunity for anyone looking to break into a career in aviation and join an amazing team and growing organization.

Responsibilities include collaborating with clients and flight crews, ensuring compliance with safety and operational protocols, preparing necessary documentation, and addressing customer inquiries. This role demands strong organizational and communication skills to deliver exceptional service and efficiency for our clients, their flights and our crews.

Responsibilities

• Coordinate aircraft availability and operational readiness.
• Arrange transportation, catering, lodging, permits, and related trip services.
• Maintain situational awareness of active flights, including progress, weather, and operational changes.
• Assist with delays, changes, and operational disruptions.
• Serve as a central communication point for crews, clients, and internal teams.
• Provide professional service while maintaining safety and compliance priorities.
• Review flight logs and operational records for accuracy and completeness.
• Maintain accurate dispatch and operational records.
• Review upcoming flights for compliance or operational risks and coordinate resolutions.
• Monitor flight and duty limits and resolve potential conflicts prior to departure.
• Ensure flights comply with FAA Part 135/91 regulations and company policies; prepare and issue flight releases.
• Ensure clear and thorough transition between shifts.
• Support schedule changes and last-minute trip adjustments.
• Support improvements to dispatch procedures and workflows.

Preferred Qualifications

• Customer service experience in hospitality, concierge or aviation environments preferred (minimum of 2 years)
• Proficient in Microsoft Office - Word, Excel, PowerPoint, Outlook
• Experience working rotating or on call shifts
• Open to supporting operations on occasion overnight, on weekends and holidays

Nice to have, but not required

• Experience in Part 135 or Part 91 flight operations, dispatch, or aviation scheduling environments
• Working knowledge of FAA regulations related to charter operations, crew duty limitations and operational control
• Prior experience supporting charter, managed aircraft or corporate flight departments.
• Familiarity with JetInsight or other flight scheduling or dispatch software platforms
• Competitive compensation based on experience and qualifications
• Health, Dental, Vision and Life insurance
• Retirement plan with company contribution
• Paid time off and company holidays
• Ongoing training and professional development opportunities
• Opportunities to grow and lead within a growing charter and aircraft management operation

Core Qualities of a Successful Candidate

• Attention to Detail
• Calm Under Pressure
• Team-Oriented and Collaborative
• Customer Service Focused
• Organized & Adaptable
• Ownership Mentality
• Operational Mindset Prioritizing Safety, Compliance and Operational Consistency