Flight and Dispatch Coordinator

Talent Shark; Uvalde (TX); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Relocation assistance

Vision insurance

Job summary

A leading aviation services provider is seeking a Flight & Dispatch Coordinator to ensure safe, efficient operations of company aircraft. This role includes coordinating flight operations, managing logistics, and ensuring compliance with FAA regulations. The ideal candidate will have experience in aviation operations and strong organizational skills. Competitively compensated, full-time position based in Uvalde, Texas, offers benefits including paid holidays, medical insurance, and a 401(k) plan.

Qualifications

• Prior experience in aviation operations, dispatch, or flight coordination preferred.
• Working knowledge of FAR Part 135 operations is a strong plus.
• Minimum of 2 years in customer service or operational coordination.

Responsibilities

• Coordinate flight operations for company aircraft under FAR Part 135.
• Plan and execute domestic and international trips.
• Manage aircraft scheduling and updates to relevant parties.

Skills

Operational coordination

Customer service

Organizational skills

Analytical skills

Problem-solving

Education

High school diploma or GED

Aviation-related education or college degree

Tools

Microsoft Office

Job description

Pay: $60,000.00 - $70,000.00 per year

Job description:

Position Overview

The Flight & Dispatch Coordinator plays a key role in ensuring the safe, efficient, and compliant operation of company aircraft operating under FAR Part 135. This position supports operational control, flight coordination, international trip planning, and real-time flight tracking while maintaining strict adherence to FAA regulations, company policies, and established operational standards.

This role works closely with pilots, maintenance teams, operations leadership, and third-party service providers to coordinate logistics, monitor aircraft activity, and maintain overall operational readiness.

Key ResponsibilitiesFlight Operations Coordination

• Coordinate flight operations for company and managed aircraft in accordance with FAR Part 135 regulations and the General Operations Manual (GOM).
• Support operational control processes, including trip coordination, flight tracking, and communication with flight crews and leadership.
• Plan and execute both domestic and international trips, including permits, customs, overflight authorizations, and regulatory documentation.
• Monitor active flights to maintain safety awareness and operational oversight.
• Manage aircraft scheduling and communicate updates or changes to all relevant parties.

Trip Planning & Logistics

• Arrange and coordinate services such as FBO handling, fuel, catering, hangar space, aircraft cleaning, and ground transportation.
• Provide after-hours and weekend operational support as required.
• Ensure all trip logistics meet regulatory requirements and company procedures.
• Maintain accurate records of flight activity, aircraft movements, and trip details.

Financial Tracking & Client Support

• Track and manage trip-related expenses including fuel, crew costs, handling, permits, and passenger services.
• Prepare documentation to support client invoicing and internal accounting processes.
• Ensure all financial records related to managed aircraft operations are accurate and properly submitted.

Additional Duties

• Support operational reporting, documentation, and internal coordination efforts.
• Perform additional duties as assigned by the Director of Managed Aircraft Services or company leadership.

Regulatory Compliance

• Ensure full compliance with FAA regulations, including FAR Part 135 requirements.
• Adhere to company operational control procedures and flight operations policies.
• Comply with U.S. Customs and Border Protection and all applicable domestic and international regulations.
• Maintain accurate and compliant operational documentation and records.

Workplace Collaboration

• Collaborate effectively with flight crews, maintenance personnel, and operations staff to support safe and efficient operations.
• Communicate clearly across departments to ensure alignment and situational awareness.
• Promote a professional, team-oriented, and positive work environment.

Qualifications

• High school diploma or GED required; aviation-related education or college degree preferred
• Prior experience in aviation operations, dispatch, or flight coordination preferredWorking knowledge of FAR Part 135 operations is a strong plus
• Proficiency in Microsoft Office applications
• Minimum of 2 years in customer service or operational coordination
• Strong organizational, analytical, and problem-solving skills
• Ability to manage multiple priorities in a fast-paced, time-sensitive environment

Physical Requirements

• Ability to lift up to 20 lbs
• Ability to sit, stand, and move for extended periods
• Ability to enter and exit aircraft as needed

Work Schedule

Operating Hours

• Monday – Thursday: 8:00 AM – 5:00 PM
• Weekend: On-call support as needed (rotating schedule)

Compensation & Benefits

• Competitive pay based on experience
• Paid holidays and vacation
• Medical, dental, and vision insurance
• 401(k) retirement plan
• Life insurance
• Voluntary accident coverage
• Hospital indemnity plan
• Telemedicine services

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Relocation assistance
• Vision insurance

Work Location: In person