Flexible-Schedule Resident Leasing & Admin Coordinator

VOA Northern Rockies; Billings (MT); On-site; USD 36,000 - 48,000; Full time

Job summary

VOA Northern Rockies is seeking a Leasing & Administrative Coordinator to manage leasing processes from application to move-out, screen applicants per HUD and Fair Housing guidelines, and coordinate with maintenance to ensure units are ready for occupancy.

The role also involves assisting with recertifications, resident activities, newsletter creation, and clerical support to the Community Administrator and team. This is a full-time, on-site position at a residential facility.

Qualifications

• Two years of office experience.
• Proficient in Microsoft Office and calendar management.
• Familiarity with housing applications, leases, and documentation.

Responsibilities

• Prepare lease-related paperwork from application through move-out.
• Screen and select qualified applications per HUD/fair housing guidelines.
• Inspect vacant units and coordinate with maintenance to meet standards.
• Assist with annual recertifications and unit inspections.
• Greet prospective residents and provide information to visitors.
• Maintain resident retention programs and assist with activities.
• Perform accounts payable reconciliation.
• Assist with creation of monthly newsletter and calendar.
• Provide clerical support to the Community Administrator and staff.

Skills

Effective communication

Organizational skills

Confidentiality

Customer service

Team collaboration

Education

High School Diploma

Bachelor's degree

Tools

Microsoft Office

Calendar management

Social media

Job description

VOA Northern Rockies is seeking a Leasing & Administrative Coordinator to manage leasing processes from application to move-out, screen applicants per HUD and Fair Housing guidelines, and coordinate with maintenance to ensure units are ready for occupancy.

The role also involves assisting with recertifications, resident activities, newsletter creation, and clerical support to the Community Administrator and team. This is a full-time, on-site position at a residential facility.