Flexible Executive Assistant to CEO | Property & Travel Ops

Tipsee Spirits; Miami (FL); On-site; USD 28,000 - 39,000; Full time

Job summary

Tipsee Spirits in Miami seeks a highly organized personal assistant to support the CEO with administrative tasks, scheduling, travel, and vendor coordination. This role involves handling calls, calendars, filing, and light property management activities.

The ideal candidate has 3–5 years of PA experience, strong communication, discretion, and the ability to prioritize multiple tasks in a fast-paced environment. Local transportation is required.

Qualifications

• Excellent verbal and written communication skills.
• Experience supporting others to achieve shared goals.
• Experience in an office environment or professional setting.
• Ability to handle multiple tasks while prioritizing urgent work.
• Ability to think proactively and take initiative.
• Discretion with sensitive information and client data.

Responsibilities

• Act as primary point of contact for CEO with internal/external clients.
• Manage CEO's personal calendar using online platforms (e.g., Monday.com, Google Drive).
• Coordinate relationships with external vendors/clients (social media manager, attorneys, etc.).
• Develop electronic filing systems for administrative tasks.
• Screen tenants, manage lease agreements, and address tenant concerns.
• Run errands and pick up deliveries as needed; arrange travel.

Skills

Verbal and written communication

Team collaboration

Office environment experience

Multitasking

Proactive thinking

Discretion with sensitive information

Education

High school diploma or college degree

Tools

Microsoft Office

Google Suite

Job description

Tipsee Spirits in Miami seeks a highly organized personal assistant to support the CEO with administrative tasks, scheduling, travel, and vendor coordination. This role involves handling calls, calendars, filing, and light property management activities.

The ideal candidate has 3–5 years of PA experience, strong communication, discretion, and the ability to prioritize multiple tasks in a fast-paced environment. Local transportation is required.