Personal Assistant

Tipsee Spirits; Miami (FL); On-site; USD 28,000 - 39,000; Full time

Job summary

Tipsee Spirits in Miami seeks a highly organized personal assistant to support the CEO with administrative tasks, scheduling, travel, and vendor coordination. This role involves handling calls, calendars, filing, and light property management activities.

The ideal candidate has 3–5 years of PA experience, strong communication, discretion, and the ability to prioritize multiple tasks in a fast-paced environment. Local transportation is required.

Qualifications

• Excellent verbal and written communication skills.
• Experience supporting others to achieve shared goals.
• Experience in an office environment or professional setting.
• Ability to handle multiple tasks while prioritizing urgent work.
• Ability to think proactively and take initiative.
• Discretion with sensitive information and client data.

Responsibilities

• Act as primary point of contact for CEO with internal/external clients.
• Manage CEO's personal calendar using online platforms (e.g., Monday.com, Google Drive).
• Coordinate relationships with external vendors/clients (social media manager, attorneys, etc.).
• Develop electronic filing systems for administrative tasks.
• Screen tenants, manage lease agreements, and address tenant concerns.
• Run errands and pick up deliveries as needed; arrange travel.

Skills

Verbal and written communication

Team collaboration

Office environment experience

Multitasking

Proactive thinking

Discretion with sensitive information

Education

High school diploma or college degree

Tools

Microsoft Office

Google Suite

Job description

Job Description CEO Mark Carrie is searching for a highly motivated personal assistant to provide administrative support and help us operate more efficiently. You’ll answer phone calls, schedule meetings, run errands, arrange travel, manage rental properties, keep track of important paperwork, and assist with other duties as needed. Our ideal candidate has previously been a personal or executive assistant. This job is never the same, comes with flexibility, and provides you with opportunities to engage with various industries.

LocationMiami, FL

Personal Assistant Responsibilities

• Acting as the a point of contact for the CEO with internal/external clients
• Manage personal calendar using online platforms like Monday.com, Google Drive, etc.
• Manage business relationships with external vendors/or clients (i.e., social media manager, attorneys, etc.)
• Develop electronic filing systems for administrative tasks
• Screen tenants, manage lease agreements, manage tenant concerns
• Pick up deliveries and run errands as needed
• Perform other duties as assigned

Skills and qualifications

• Excellent verbal and written communications skills
• Experience working alongside others and offering support to achieve shared goals
• Experience in an office environment or other professional setting
• Ability to handle multiple tasks while properly prioritizing urgent and high-impact work
• Ability to think proactively and show initiative
• Ability to exercise discretion with sensitive information, including client and employee data

Preferred Qualifications

• High school diploma/College Degree
• Minimum of 3-5 years of prior work experience as a personal assistant, executive secretary, executive assistant, administrative assistant, or related job experience performing personal assistant duties
• Ability to work independently
• Excellent communication skills and time management skills
• Proficient in Microsoft Office or Google Suite (i.e., Gmail, Google Calendar, Google Drive, etc.)

*Applicants must have adequate transportation; local travel is required

Company Description

MDC Estates is a small real estate enterprise in the urban core of Miami. Built and refurbished by the CEO, whom you will be assisting in property management along with . Separate 30 year business developed and owned by the CEO is Tipsee Spirits & Wine. This customer service retail business also provides delivery and special events bartending which social media experience will be needed.