Flexible Backup Administrative Coordinator - HR & Payroll

Tom Thumb Supermarket; Lucas (TX); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Weekly wages paid

Earned wage access (up to 50% via with

Associate discounts

Health and 401k benefits

Time off (vacation, holidays, sick pay

Training and development

Inclusive work environment

Job summary

Albertsons Companies is seeking a Backup Administrative Coordinator to support store leadership and perform payroll, HR onboarding, and administrative duties. You will help maintain records, coordinate scheduling, and ensure compliance while assisting with reporting and office operations.

The role emphasizes confidentiality, strong organization, and professional communication in a retail grocery setting, with a flexible and collaborative work environment.

Qualifications

• High school diploma or equivalent.
• Strong organizational and administrative skills.
• Proficiency with Microsoft Office and basic computer applications.
• Strong written and verbal communication skills.
• Ability to handle confidential information professionally.
• Ability to prioritize multiple tasks in a fast-paced environment.

Responsibilities

• Provide backup coverage for the Administrative Coordinator as needed.
• Maintain organized and confidential personnel and business records.
• Support store leadership with administrative projects and reporting.
• Manage incoming communications, messages, and administrative requests.
• Assist with new hire onboarding and orientation activities.
• Support hiring, recruitment, and interview scheduling processes.
• Prepare and maintain employment documentation and personnel files.
• Help track training completion and compliance requirements.
• Ensure all employee records are maintained accurately and confidentially.
• Assist with payroll processing and timekeeping review.
• Verify associate attendance, punches, and schedule accuracy.
• Support leaders with labor reporting and workforce administration.
• Help resolve payroll discrepancies in a timely manner.
• Maintain accurate scheduling and staffing records.
• Support communication between departments and store leadership.
• Assist with ordering office supplies and maintaining office inventory.
• Prepare reports, spreadsheets, and operational documents.
• Coordinate meetings, training sessions, and store events.
• Support execution of company programs and administrative initiatives.
• Provide professional and courteous service to associates, applicants, vendors, and customers.
• Respond to inquiries and direct requests to the appropriate departments.
• Build positive working relationships across all store areas.
• Serve as a resource for associates regarding administrative questions and processes.
• Maintain strict confidentiality regarding employee and company information.
• Ensure compliance with company policies, labor requirements, and administrative procedures.
• Assist with audit preparation and record retention requirements.
• Support execution of company safety and compliance standards.

Skills

Organizational skills

Administrative skills

Communication skills

Confidentiality

Multi-tasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Basic computer applications

Job description

Albertsons Companies is seeking a Backup Administrative Coordinator to support store leadership and perform payroll, HR onboarding, and administrative duties. You will help maintain records, coordinate scheduling, and ensure compliance while assisting with reporting and office operations.

The role emphasizes confidentiality, strong organization, and professional communication in a retail grocery setting, with a flexible and collaborative work environment.