Fleet Services Administrative Clerk

Hertz; Newark, Northern (NJ, KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Discount on Hertz Rentals

Paid Time Off

Medical, Dental & Vision plan options

401(k) retirement with company match

Parental Leave & Adoption Assistance

Employee Assistance Program

Job summary

Hertz is seeking a detail-oriented Fleet Services Administrative Clerk to support MSO tracking, registration, and vehicle delivery documentation. You will handle MSOs, DMV registrations, license plate inventory, and Bills of Lading while maintaining accurate records and collaborating with the fleet team.

The role requires a high school diploma or GED, strong organizational skills, and the ability to work under tight deadlines.

Qualifications

• High School Diploma or GED required.
• Ability to work under tight deadlines and prioritize multiple tasks.
• Strong multitasking, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Self-motivated with strong attention to detail.
• Team-oriented and supportive of colleagues.
• Ability to work independently with minimal supervision.
• Proficiency in Microsoft Office Suite and willingness to learn new systems.
• Ability to work overtime as business needs require.

Responsibilities

• Track and maintain accountability for MSOs.
• Verify MSOs are assigned to the correct location and reassign as needed.
• Maintain accurate ownership of documentation and records.
• Process vehicle registrations using DMV systems and terminals.
• Ensure compliance with state DMV regulations and reporting requirements.
• Organize, package, file, and manage license plate inventory.
• Create and maintain license plate assets within fleet systems.
• Scan and electronically file registration and titling documents.
• Perform additional registration and titling duties as assigned.
• Maintain records and accountability for Bills of Lading (BOLs).
• Retrieve and distribute license plates for vehicle deliveries and maintenance activities.
• Complete vehicle installations in fleet systems and print key tags.
• Ensure license plates are organized by vehicle location.
• Scan and file Bills of Lading and related documentation.
• Communicate issues promptly to supervisors.
• Resolve registration, titling, and documentation discrepancies.
• Collaborate with team members to support efficient fleet operations.

Skills

Multitasking

Organizational skills

Problem-solving

Verbal and written communication

Self-motivation

Independent work

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Join Our Team as a Fleet Services Administrative Clerk!
We are seeking a detail-oriented and organized professional to support vehicle registration, titling, fleet documentation, and administrative operations. This position is covered by a unionagreement and is subject to union initiation fees and monthly dues.

MSO Control

• Track and maintain accountability for Manufacturer Statements of Origin (MSOs).
• Verify that MSOs are assigned to the correct location and ensure proper reassignment when needed.
• Maintain accurate ownership of documentation and records.

Registration Operations

• Process vehicle registrations using DMV systems and terminals.
• Ensure compliance with state DMV regulations and reporting requirements.
• Organize, package, file, and manage license plate inventory.
• Create and maintain license plate assets within fleet management systems.
• Scan and electronically file registration and titling documents.
• Perform additional registration and titling duties as assigned.

Vehicle Delivery Support

• Maintain records and accountability for Bills of Lading (BOLs).
• Retrieve and distribute license plates for vehicle deliveries and maintenance activities.
• Complete vehicle installations in fleet systems and print key tags.
• Ensure license plates are organized by vehicle location.
• Scan and file Bills of Lading and related documentation.

Problem Solving & Support

• Communicate issues promptly to supervisors.
• Resolve registration, titling, and documentation discrepancies.
• Collaborate with team members to support efficient fleet operations.

Qualifications & Experience

• High School Diploma or GED required.
• Ability to work efficiently under tight deadlines and prioritize multiple tasks.
• Strong multitasking, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Self-motivated with strong attention to detail.
• Team-oriented and supportive of colleagues.
• Ability to work independently with minimal supervision.
• Proficiency in Microsoft Office Suite and willingness to learn new systems.
• Ability to work overtime as business needs require.

WhatYou’llGet:

• Discount on Hertz Rentals
• Paid Time Off
• Medical, Dental & Vision plan options
• Retirement programs, including 401(k) employer matching
• Paid Parental Leave & Adoption Assistance
• Employee Assistance Program for employees & family
• Educational Reimbursement & Discounts
• Voluntary Insurance Programs - Pet, Legal/Identity Theft, Critical Illness
• Perks & Discounts - Theme Park Tickets, Gym Discounts & more