Talent Acquisition Administrative Assistant

AppleOne Employment Services; Goleta (CA); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Training & onboarding

HR exposure

Collaborative team

Career growth

Job summary

AppleOne Employment Services in Goleta, CA is seeking an entry-level Talent Acquisition Assistant to support the recruiting team with job posting administration and recruitment operations. This role involves a high volume of data entry and collaboration with recruiters nationwide.

This position offers comprehensive training and a hybrid in-office schedule with in-office Tuesday and one more in-office day of the employee’s choosing, providing growth opportunities in Talent Acquisition and HR.

Qualifications

• Entry-level role with 1-2 years admin experience preferred.
• Detail-oriented and accurate with data entry.
• Strong organizational and time management skills.
• Willingness to learn and follow directions.

Responsibilities

• Coordinate nationwide posting of open positions.
• Manage the job posting process from start to finish.
• Ensure internal postings are completed before external posting.
• Enter and maintain job postings in the company database.
• Monitor posting timelines and ensure compliance with procedures.
• Review postings for accuracy and completeness.
• Provide administrative support to the Talent Acquisition team as needed.
• Maintain organized recruitment records.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Data entry experience

Willingness to learn

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

This position is an ENTRY-LEVEL position for someone with 1-2 years of administrative experience,

We are seeking a detail-oriented Talent Acquisition Assistant to support our recruiting team with job posting administration and recruitment operations. This entry-level position is ideal for someone who is organized, eager to learn, and able to manage multiple tasks with accuracy. Training will be provided.

The Talent Acquisition Assistant will work closely with recruiters across the United States to ensure open positions are posted accurately and on time. This role involves a high volume of manual data entry and requires exceptional attention to detail.

Responsibilities

• Coordinate with recruiters nationwide to identify open positions that need to be posted.
• Manage the job posting process from start to finish.
• Ensure all positions are posted internally for the required 5-day period before being posted externally.
• Enter and maintain job posting information accurately within the company database.
• Monitor posting timelines and ensure compliance with internal recruitment procedures.
• Review job postings for accuracy and completeness before publication.
• Provide administrative support to the Talent Acquisition team as needed.
• Maintain organized records and update recruitment-related information.

Qualifications

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to manage multiple tasks and deadlines.
• Strong communication skills and ability to collaborate with recruiters across different locations.
• Proficiency with Microsoft Office and basic computer applications.
• Previous administrative or data entry experience is a plus but not required.
• Willingness to learn and take direction in a fast-paced environment.

Work Schedule

Monday through Friday, 8:00 AM to 5:00 PM

Work Arrangement

• Hybrid schedule
• Required in-office day: Tuesday
• One additional in-office day of the employee's choosing

What We Offer

• Comprehensive training and onboarding
• Opportunity to gain experience in Talent Acquisition and Human Resources
• Collaborative team environment
• Career growth potential within the organization

This is an excellent opportunity for a highly organized, entry-level professional looking to start a career in Talent Acquisition and Recruiting Operations.

Bachelor's Degree

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.