Hybrid Fleet Administration & Data Specialist

Superior Propane Inc.; Northbridge (MA); Hybrid; USD 58,000 - 73,000; Full time

Job summary

Superior Propane Inc. is seeking a Fleet Administration Specialist to support compliant and efficient fleet operations. You will work with fleet managers, operations, finance, procurement, safety, and external providers to maintain records and coordinate onboarding for new vehicles.

The role emphasizes data accuracy, reporting, and vendor coordination, with a focus on safety and zero-harm practices. Flexible hybrid work options are available and compensation is competitive.

Qualifications

• Minimum three years of related fleet administration experience.
• Experience with fleet management systems and telematics.
• Proficiency in Microsoft Excel/Outlook/Word and vendor invoice processes.

Responsibilities

• Maintain accurate vehicle master records in fleet systems (unit number, VIN, location, ownership, status).
• Support new vehicle onboarding including documentation, licensing, and telematics setup.
• Administer fleet data in Holman, Samsara, fuel card platforms, licensing portals, etc.

Skills

Fleet management systems

Telematics systems

Fuel card platforms

Microsoft Excel

Outlook

Word

Shared document repositories

Education

High school completion

Diploma in Business Administration/Transportation/Logistics or related field

Tools

Holman

Samsara

WEX

Petro-Canada

Job description

Superior Propane Inc. is seeking a Fleet Administration Specialist to support compliant and efficient fleet operations. You will work with fleet managers, operations, finance, procurement, safety, and external providers to maintain records and coordinate onboarding for new vehicles.

The role emphasizes data accuracy, reporting, and vendor coordination, with a focus on safety and zero-harm practices. Flexible hybrid work options are available and compensation is competitive.