Fleet Operations Specialist

IES Residential; Hudson (FL); On-site; USD 43,000 - 65,000; Full time

Job summary

IES Residential, Inc. is seeking a detail-oriented Fleet Administrator to support fleet operations, including vehicle procurement, maintenance, compliance, and reporting.

This role works closely with division managers, vendors, accounting, and insurance partners to ensure efficient and compliant fleet management. The position requires 2-4 years of experience in fleet administration and strong organizational and communication skills.

Qualifications

• Strong organizational, multitasking, and attention-to-detail skills.
• Excellent written and verbal communication skills.
• Ability to work collaboratively in a team environment.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and fleet management systems.

Responsibilities

• Coordinate new vehicle procurement, transfers, and disposals
• Maintain accurate fleet records in the IES System of Record
• Track vehicle inspections, mileage, fuel usage, GPS activity, and toll usage
• Manage vehicle registrations and titles
• Administer fuel cards and investigate fraud, misuse, or discrepancies
• Prepare and distribute fleet and fuel reports for management
• Communicate with vendors, insurance partners, and internal departments
• Monitor fleet inbox and respond to inquiries in a timely manner
• Support fleet-related projects and collaborate with the Fleet Manager
• Assist in maintaining compliance with company policies and regulatory requirements
• Perform other duties as assigned

Skills

Organizational skills

Multitasking

Communication skills

Teamwork

Tools

Microsoft Office Suite

Fleet management systems

Job description

IES Residential, Inc. is seeking a detail-oriented Fleet Administrator to support fleet operations, including vehicle procurement, maintenance, compliance, and reporting.

This role works closely with division managers, vendors, accounting, and insurance partners to ensure efficient and compliant fleet management. The position requires 2-4 years of experience in fleet administration and strong organizational and communication skills.